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C 5800.3 S898 2011/16 c.1 FY 2012 - 2016 Strategic Plan for Cosmetology Board as of: October 19,2010 FY 2012 - 2016 Strategic Plan Cosmetology Board as of: 10/19/2010 Agency Number 190 Address 2401 NW 23rd Suite 84 Oklahoma City, OK 73107- Sherry G. Lewelling Board/Commission Members Jerry Kelon Carter II Chairman Freda Poe, Vice-Chair Bill Helton Max Thomas TuanNguyen LaFaye Austin Gretchen Payne Janet Dale Webb Kenneth Young Agency Management/Division/Program Directors Title Name Executive Director Administrative Assistant Principal Assistant Director of Inspections Executive Director Sherry G. Lewelling Janelle Hastings Jennifer McRee Sherry G. Lewelling Sherry G. Lewelling Describe the strategic planning process followed by the agency. The Strategic Planning Committee, included the Agency Director, Admin Assistant to Director, and the Board's Budget/Strategic Planning Commilltee Members. The Agency Director submitted a prepared example to the full committee. The committee reviewed the materials and justifications for implementation of the agency for the next five years. The committe developed a strategic plan that provides clear goals, measures, and action plans that shall fulfill agency goals by 2016. If there is a more detailed strategic plan for the agency available from some other source, please list the name and phone number of the contact person below. Name: Sherry G. Lewelling Phone: (405)521-2441 Pg. 2 FY 2012 - 2016 Strategic Plan Cosmetology Board as of: 10/19/2010 EXECUTIVE SUMMARY Summary of environmental assessment. Education is the key to safety in the work place and cosmetology schools due to chemicals in products that affect the health of the public. Conducting routine inspections of all licensed establishments is a must to ensure all practitioners are licensed and in compliance with the Cosmetology Act. The monitoring of new technology used in the industry, avoiding fraudulent actions by licensees, assessing all products, machines, tools, etc. used that fall within the scope of cosmetology. Summary of new conditions/issues that will exist in the short and long term future. The strategic plan provides logical goals that will improve the procedures, technology system, and data storage. It will also deliver our licenses, conduct State Board exams, and maintain the progress in the Inspection program to better serve our clients and protect the public. Summary of agency - wide action plans to address the needs. The specific wide action plan reflects our business strategy, public protection, and industry needs. The plan will identify how goals will be implemented, monitored, adjusted and continually adapted since the industry and organization is subject to change. The first Agency Wide Action Plan is in our inspections. The goal is to inpsect all licensed salons at least two (2) times a year and all schools at least four (4) times a year, review violations and complaints within one week of date of receipt while measuring the results of the complaints and inspections that were completed. The second Agency Wide Action plan is in our Examinations department. Administering a sound and legally defensible examination that ensures minimum compentency at entry level of practice. Measuring the number of applicants who take the exam and the estimated number of candidates with passing scores. The third Action plan is in our Reciprocity Program. Upon increasing the efficiency and effectiviness of the reciprocity program the Agency will be increasing responsiveness to those we serve as well as measuring the number of applicants that are granted reciprocity from foreign countries and other states. The fourth Action Plan is to develop Board staff and organizational infrastructures to accomplish strategic goals. Doing such, the agency would educate Board Members and agency staff in order to help them become more effective with their job duties while maximizing our resources in areas most needed. The last Action Plan is to build working relationships with common interest groups both on a state and national level. We believe that this will enhance public awareness, monitoring of trends, rules and regulations, and the scope of practice within the cosmetology industry. Summary of financial needs to address issues. The Oklahoma State Board of Cosmetology is independent and financially secure at this time. The Board is supported by fees collected from licenses. 10% of revenue collected is deposited to the State of Oklahoma's General Fund. Pg.3 FY 2012 - 2016 Strategic Plan Cosmetology Board as of: 10/19/2010 AGENCY MISSION The mission of the Board is to safeguard and protect the health and general welfare of the people of the State of Oklahoma by enforcing all statutes and regulations necessary relating to standards of sanitation and safety which shall be maintained in state beauty schools and shops. mediating in areas of consumer complaints and alleged violations of cosmetology laws and rules. promoting state socio-economic goals relating to the industry. and by serving as a resource base regarding products. techniques and trends affecting cosmetologists and consumers. AGENCY VISION To create a pro-active. efficient. and responsive regulatory structure that ensures consumer proiection while encouraging a relative and progressive market place. VALVES AND BEHAVIORS Respect The Oklahoma State Board of Cosmetology believes that everyone should be given the opportunity to be heard and treated as a person of value. Accountability The Oklahoma State Board of Cosmetology acknowledges that the success of the agency depends on each of us taking responsibility for our actions. celebrate our achievements while learning and growing from our mistakes. TeamWork The Oklahoma State Board of Cosmetology will work together towards a common goal. using our knowledge. creativity and individual skills to achieve maximum results. Quality Service The Oklahoma State Board of Cosmetology is committed to delivering resourceful. accurate. efficient. and responsive services that exceeds our clients expectations. Pg.4 FY 2012 - 2016 Strategic Plan Cosmetology Board as of: 10/19/2010 LONG - TERM GOALS and AGENCY KEY PERFORMANCE MEASURES Summary of long - term goals and measures. " The specific wide Action Plan reflects our business strategy. public protection. and industry heeds. The plan will identify how goals will be implemented realizing they must bt ii~f'r:;cred, adjusted. and adapted continually since the industry and organization is subject to change. Goal # Agency Goal Public Protection - Maintain a strong Inspection program by creating uniform public protection practice for ,the licensing and regulation of the cosmetology profession and occupations. KPM# Agency Key Performance Measure Title Inspections Key Performance Measure - Description The Oklahoma State Board of Cosmetology currently regulates 90 Cosmetology schools. approx. 5,400 salons, 3.000 students. and approx. 30,000licensees. All salons are inspected at least two times annually and all schools are inspected at least four times annually. Actual Budgeted Estimated FY - 2009 4800 FY - 2010 5787 FY - 2011 5900 FY - 2012 FY - 2013 FY - 2014 FY - 2015 FY - 2016 6100 6300 6500 6500 6500 KPM# 2 Agency Key Performance Measure Title Violations Key Performance Measure - Description A staff ofinspectorslInvestigators and support staff handle all violations for approx. 5,400salons and 90 schools licensed by the Oklahoma State Board of Cosmetology throughout the state. The agency also directs operations for dispute resolutions. serving hearing papers. prepareing case hearings while working with the Assistant Attorney General to prosecute violators as allowed by the Oklahoma Cosmetology Act. Pg.5 FY 2012 - 2016 Strategic Plan Cosmetology Board as of: 10/19/2010 Actual Budgeted Estimated FY - 2009 166 FY - 2010 132 FY - 2011 150 FY - 2012 150 FY - 2013 150 FY - 2014 150 FY -~:2015 150 FY - ZQ16 150 KPM# 3 Agency Key Performance Measure Title Complaints Key Performance Measure - Description Reveiw all complaints within one week of date of receipt, determine if legal sufflciency exists to conduct an investigation and whether complaint pertains to a matter within the authority of the Board. Actual Budgeted Estimated FY - 2009 82 FY - 2010 80 FY - 2011 80 FY - 2012 80 FY - 2013 80 FY - 2014 80 FY - 2015 80 FY - 2016 80 Goal # Agency Goal 2 Examinations - Adrriinister a sound and legally defensible examination that ensures minimum compentency at entry level of practice. KPM # Agency Key Performance Measure Title Measure Applicants Key Performance Measure - Description Administer in-house practical examination to ensure compentencyin knowledge of practice and safety measures and administer National written examinations to ensure competency in knowledge of theory, practical and safety measures. Pg.6 FY 2012 - 2016 Strategic Plan Cosmetology Board FY - 2009 FY - 2010 FY - 2009 FY - 2010 FY - 2009 FY - 2010 Actual Budgeted 2215 2443 FY - 2011 FY - 2012 FY - 2013 FY - 2014 Fy'-tZOI5 FY - 2016 2500 KPM # Agency Key Performance Measure Title 2 Measure Passing Scores as of: 10/19/2010 Estimated 2500 2500 2500 2500 2500 Key Performance Measure - Description Measure number of applicants who pass the practical and writtenexaminations. Provide the schools withtheir students pass and fail rates on a quarterly basis in order to better serve those we regulate. Actual Budgeted 2200 2000 FY - 2011 FY - 2012 FY - 2013 FY - 2014 FY - 2015 FY - 2016 2300 KPM # 3 Agency Key Performance Measure Title Key Performance Measure - Description Actual Budgeted FY - 2011 - FY - 2012 FY - 2013 FY - 2014 FY - 2015 FY - 2016 Pg. 7 Estimated 2300 2300 2300 2300 2300 Estimated FY 2012 - 2016 Strategic Plan Cosmetology Board as of: 10/19/2010 Goal # Agency Goal 3 Reciprocity Programs - Increase the efficiency and effectiveness of the reciprocity program to be more responsive to those we serve. KPM# Agency Key Performance Measure Title Applying for Reciprocity Key Performance Measure - Descrtprton Reveiw the credentials/paperwork of applicants applying for reciprocity from other states and foreign countires. Actual Budgeted Estimated FY - 2009 916 FY - 2010 554 FY - 2011 500 FY - 2012 500 FY - 2013 550 FY - 2014 600 FY - 2015 650 FY - 2016 650 KPM# 2 Agency Key Performance Measure Title Rules and Laws Key Performance Measure - Description The Oklahoma State Board of Cosmetology shall review current rules and laws to ensure all reciprocity applicants are provided an efficent and effective transition into Oklahoma. Actual Budgeted Estimated FY - 2009 2 FY - 2010 2 FY-2011 2 FY - 2012 2 FY - 2013 2 FY - 2014 2 FY - 2015 2 FY - 2016 2 KPM # 3 Agency Key Performance Measure Title Granted Reciprocity Key Performance Measure - Description Account for the number of applicants granted reciprocity from other states and foreign countries. Pg.8 FY 2012 - 2016 Strategic Plan Cosmetology Board as of : 10/19/2010 Actual Budgeted Estimated FY - 2009 916 FY - 2010 667 FY - 2011 500 FY - 2012 500 FY - 2013 550 FY - 2014 550 FY-;2015 550 FY - 2016 550 Goal # Agency Goal 4 Develop Board, Staff, and Organizational infrastructures to accomplish strategic goals. KPM # 2 Agency Key Performance Measure Title Training and Education Key Performance Measure - Description Train and educate all employees of organizational changes, while providng classes/training as needed for state government changes and certifications that require continuing education for management staff while maximizing resources in areas most needed. Actual Budgeted Estimated FY - 2009 4 FY - 2010 4 FY - 2011 4 FY - 2012 4 FY - 2013 4 FY - 2014 4 FY - 2015 4 FY -2016 4 KPM # 2 Agency Key Performance Measure Title Educate Board Members Key Performance Measure - Description Conduct orientation for new Board members while providing each member with a Board member manual to educate them in becoming a more effective member. Pg.9 FY 2012 - 2016 Strategic Plan Cosmetology Board as of: 10/19/2010 Actual Budgeted Estimated FY - 2009 2 FY - 2010 2 FY-2011 2 FY - 2012 2 FY - 2013 2 FY - 2014 2 FY-;·2015 2 FY - 20}6 2 Goal # Agency Goal 5 Build intentionalworking relationships and effective partners withcommon interest groups. KPM# Agency Key Performance Measure Title Monitor Key Performance Measure - Description Monitor trends and scope of practice withinthe cosmetology industry. Actual Budgeted Estimated FY - 2009 2 FY - 2010 2 FY - 2011 2 FY - 2012 2 FY - 2013 2 FY - 2014 2 FY - 2015 2 FY - 2016 2 3 Agency Key Performance Measure Title Enhance KPM # Key Performance Measure - Description Enhance Public awareness by providing informationto all licensees with continuous updates on our web site. . Pg. 10 FY 2012 - 2016 Strategic Plan Cosmetology Board FY - 2009 2 FY - 2010 2 KPM # FY - 2009 3 FY - 2010 3 as of: 10/19/2010 Actual Budgeted Estimated FY - 2011 12 FY - 2012 12 FY - 2013 12 FY - 2014 12 FY-';'2015 12 FY - 2016 12 Agency Key Performance Measure Title 3 Coordinate Key Performance Measure - Description Coordinate with related professional organizations on the state and national levels. Form a Cooperative agreement with other state entities to meet the needs of the agency. For example: Cooperative agreement on lease options-sharing expenses, etc. in the most cost effective manner. Actual Budgeted Estimated FY - 2011 3 FY - 2012 3 FY - 2013 3 FY - 2014 3 FY - 2015 3 FY - 2016 3 Goal # Agency Goal KPM # 6 Create more effective ways of renewing licenses Agency Key Performance Measure Title Online Renewal Key Performance Measure - Description To establish and utilize an online renewal system for licensees to renew their Cosmetology licenses to be completed and running by the end of 2010. Pg.ll FY 2012 - 2016 Strategic Plan Cosmetology Board as of: 10/19/2010 ASSUMPTIONS Summary of Assumptions. The Oklahoma State Board of Cosmetology continues to remain a non-appropriated agency. The Cosmetology Board give 10%of all income back to the General Reveue Fund. Since technology is expected to increase. the Agency must also do the same to meet the H~eds of the clients served with additional resources and supplies. The increase in motel rates. per diem. and mlleage-will also increase the annualblldget. The Agency utilizes the pay movement mechanisms to compensate and retain valuable staff which will increase morale. Also. the increase to state employee's salary and insurance benefits will increase the budget since we are a self-sustaining agnecy. Nbr. Assumption Title Programs Assumption Description. Programs: Growth rate of Oklahoma Cosmetology schools increased by 8 from Fiscal Year 2009 to Fiscal Year 2010. This will result in high student registations. The Facial license also lncresed by 164from FY 09 to FY 10. Nbr. Assumption Title 2 Growth Rate Assumption Description. Growth Rate: Cosmetology schools have continued to increase. Cosmetology salons increased by 128in number from FY07 to FY08 Pg. 13 BRR0310 Printed: 10-19-2010 Contact Name: Candis CRoss Job Class Job Title Retire Sub Activity Name Rate J52A cosmetology Inspector cosmetology Inspector 0.0% Job Class Job Title FY-2012 Workforce Plan Cosmetology Board Phone: (405) 522-7617 Email: cross@cosmo.ok.gov Resign Rate Total Voluntary Turnover Rate Age Current Average State Service Years to Retire '0.0% 0.0% 53.0 4.3 9.6 Sub Activity Name J52A cosmetology Inspector cosmetology Inspector %Elig to Retire in 3 Years 0.0% -.:.r:" %Elig to Retire in 5 Years 50.0% Workforce Plan, Pg. 1 BRR0010 Printed: 10-/.1 -/.010 Agency/Organizational Related Infor.mation Agency: 190 Cosmetology Board Mailing Address: Agency Head: Phone: Fax: E-Mail: Alternate Contact Person: Phone: Fax: E-Mail: Last Changed: 10-21-2010 240"1NW 23rd ,Suite 84 Oklahoma City,OK 73107- Sherry G. Lewelling Executive Director (405)521-2441 (405)521-2440 slewelling@cosmo.ok.gov Candis C. Ross Administrative Assistant to the Director (405) 521-2441 i4(5) 521-2440 cross@cosmo.ok.gov Governing Body: Board Description of Governing Body: The Board is composed of nine members, each appointed to a four-year term by the Governor. Six members are appointed from each of the State's Congressional Districts and each shall be actively engaged in the cosmetology profession while serving on the Board. Three members are appointed at large. Of these three members, one is a lay person, one is an administrator of a licensed privately-owned beaut.yschool and one is an administrator of a state public school which is licensed to teach cosmetology. Name and Title List the names, appointing authority, and expiration date for members of the current governing body_ Appointing Authority Exp Date Jerry Kelon Carter II Chairman Freda Poe, Vice-Chair Bill Helton Governor 30-JUN-2011 30-JUN-2013 30-JUN-2013 Governor Governor FY- 2012 Budget Request Agency Info, Pg. 1 BRR0010 Printed: 1O-?l -?01 0 Agency/Organizational Related Information Agency: 190 Cosmetology Board Last Changed: 10-21-2010 Name and Title Appointing Authority List the names, appointing authority, and expiration date for members of the current governing body. (cont) Max Thomas Governor Tuan Nguyen LaFaye Austin Gretchen Payne Janet Dale Webb Kenneth Young Governor Governor Governor Governor Governor Agency management/division/program directors (name and phone numbers) . Division/Program: Administration Director/Manager: Sherry G'.Lewelling Title: Executive Director Phone: Division/Program: Examination Director/Manager: Janelle Hastings Title: Administrative Assistant Phone: Division/Program: Licensing Division Director/Manager: Jennifer McRee Title: Principal Assistant Phone: Division/Program: Inspection Division Director/Manager: Sherry G. Lewelling Title: Director of Inspections Phone: FY- 2012 Budget Request (405)521-2441 (405)521-2441 (405)521-2441 (405)521-2441 Exp Date 30-JUN-2014 30-JUN-20ll 30-JUN-2012 30-JUN-2014 30-JUN-2014 30-JUN-2012 Agency Info, Pg. 2 Agency: 190 Cosmetology Board Last Changed: 10-21-2010 BRR0010 Printed: Agency/Organizational Related Infor.mation 10-?1-?OlO Agency management/division/~rogram directors (name and phone numbers). (cont) Division/Program: Enforcement :\ .•~-: Director/Manager: Sh~~ry G. Lewelling Title: Executive Director Phone: (405)521-2441 Historical Budget Book Information Agency Mission Statement: The mission of the Board is to safeguard and protect the health and general welfare of the people of the State of Oklahoma by enforcing all statutes and regulations necessary relating to standards of sanitation and safety which shall be maintained in state beauty schools and shops, mediating in areas of consumer complaints and alleged violations of cosmetology laws and rules, promoting state socio-economic goals relating to the industry, and by serving as a resource base regarding products, techniques and trends affecting cosmetologists and consumers. Agency Duties/Responsibilities: The Board is responsible for establishing standards of training, testing and licensing pertaining to sanitation and safety procedures for a healthy environment in state beauty shops and schools. FY- 2012 Budget Request Agency Info, Pg. 3 BRR0260 Printed: 10-21-2010 Agency Budget Summary Information Agency: 190 Cosmetology Board Last Changed: 10-21-2010 Indicate how much the .~.gency budget would be reduced (state, federal and other funding) and describe the actions and program changes the agency would recommend to achieve the funding levels for each of the following scenarios. Include a description of the impact of various programs and services: If the FY- 2012 appropriation was equal to the FY- 2011 appropriation excluding any carryover available for FY- 2011 and any other nonrecurring funding sources. N/A If the FY- 2012 appropriation was reduced by 5% of the FY- 2011 appropriation excluding any carryover available for FY- 2011 and any other nonrecurring funding sources. N/A FY-2012 Budget Request Budget Summary, Pg. 1 BRR0260 Printed: 10-21-2010 Agency Budget Summary Information State Pay Percentage Calculation Agency: 190 CosmetologyBoard Last Changed: 08-30-2010 For the following table, please respond based upon your agency's current Budget Work Program amounts for personal services. $ OOO's a_ Total expenditures for personal services b. Amount used from unsubsidized enterprise operations funds: c. Amount used from federal funds: State Pay Percentage «a-b-c)/a) In calculating the amount of appropriations needed to fund a statewide employee pay increase, we will use the percentage above for your agency. If this percenta~ is not accurate, please enter the percentage you calculate as appropriate and then explain how you calculated it. Explain why the state pay percentage calculation won't work. State Pay Percentage: Explanation of calculation: The agency is a non-appropriated agency. Budget Summary, Pg. 2 FY-2012 Budget Request Agency: 190 CosmetoJ-ogy 130ard Last Changed: 10-15-2010 BRR0260 Printed: 10-21-2010 Agency Budget Summary Information Carryover/Cash Needs Describe the agency's FY-2012 needs for cash appropriations. n/a In the following table, show how much carryover you have Recurring Expenditures budgeted or plan $ OOO's One-time Expenditures on budgeting in FY-2011: Total Budgeted Carryover Annually Appropriated Funds Revolving Funds Federal Funds o 'J ') Total Carryover a a Q If you used or plan on using carryover for recurring operations in FY-2011, the current bU::'retyear, explain the purpose. If carryover was used or will be used in FY-2011 for recurring operations, please indicate the impact of not having these funds again in FY-2012. If you indicate a negative impact, explain what actions you will take to manage the situation. (List all actions in priority order.) FY-2012 Budget Request Budget Summary, Pg. 3 BRR0220 Expenditure Summary by Division and Fund Printed 10-21-2010 BR-l Agency Nbr and Name 190 Cosmetology Board ooo's FY- 2009 Actual FY- 2010 FY- 2011 FY- 2012 Division Nbr and Name Actual BWP Request 10 General Operations 807 889 1,004 1,004 Total Expenditures by Division (may be off due to rounding) 807 889 1,004 1,004 FY- 2009 FY- 2010 FY- 2011 FY- 2012 Class Fund and Name Actual Actual BWP Request 200 Cosmetology Board Revolving 807 889 1,005 1,005 Total Fundinq 807 889 1,005 .1,005 (may be off due to rounding) FY- 2012 Budget Request Last Changed 09-01-2010 BR-l, Pg. 1 Division Nbr and Name 10 General Operations Last Changed 09-01-2010 BRR0220 Printed 10-21-2010 Expenditure Summary by Sub-Activity and Fund BR-la Agency Nbr and Name 190 Cosmetology Board .~.•... OOO's FY- 2009 FY- 2010 FY- 2011 FY- 2012 DP Department Nbr and Name Actual-- Act1,lal BWP Request 1 General Operations 612 646 722 722 3 Inspection Program 182 224 212 212 2 Data Processing 13 19 70 70 bTyotaDlepaErxtpmeenndtitures 807 889 1,004 1,004 (may be off due to rounding) FY- 2009 FY- 2010 FY- 2011 FY- 2012 Class Fund and Name Actual Actual BWP Request 200 Cosmetology Board Revolving 807 889 1,005 1,005 Total Fundinq 807 889 1,005 1,005 (may be off due to rounding) Comments: FY- 2012 Budget Request BR-1a, Pg. 2 BRR0220 Printed lO-21~2010 Agency Nbr and Name FY- 2012 Budget Request Expenditure Summary by Department and Fund BR-lb 190 cosmetology Board '!J'". BR-1b, Pg. 3 BRR0215 Printed: 10-21-2010 Expenditures by Account Agency: 190 cosmetology Board The following definitions were .used: Salaries & Benefits~= all accounts between 510000-513999; Professional Servi;;es = 515000-515999; Travel = 521000-529999; Lease-Purchase Expenditures = 543000-543999; Equipment = 541000-549999 excluding lease purchase expenditures (543000-543999); Payments to Local Gov't. Sub-divisions = 555000-555999; Other Operating Expenses = all other expenditure codes Total Expenditures for Operations (all divisions and departments combined/total budget) : $OOO'S FY-2009 FY-2010 FY-2011 FY-2012 Actual Actual BWP Request Salaries & Benefits 565 633 636 636 Professional Services 27 26 55 55 Travel 68 55 58 58 Lease-Purchase Expenditures 0 0 0 0 Equipment 4 10 32 32 Paymseunbt-sdivtiosiLooncsal Gov't 0 0 0 0 Other Operating Expenses 144 166 224 224 Total (Prior year totals may 808 890 1,005 1,005 be off due to rounding.) NOTE: Asterisks (*) in % Change column indicate a percent change larger than 99,999.99%. Blanks in % Change column indicate zeros or blanks in FY-2009 column. FY-2012 Budget Request % Change 2009 to 2012 12.57% 103.70% -14.71% 700.00% 55.56% 24.38% Exp by Object, Pg. 1 BRR0045 Printed: 10-21-2010 Revenues by Account Agency: 190 Cosmetology Board Summary of FY-2012 Budg~t Reguest: For purposes of this report, the following definitions were used: ;:J~.; Sales/Exchanges ~ receipt of revenue from sale of goods and/or services (700 - 799) Grants = receipt of federal or private sector monies for the purpose of administering a specified program (550 - 561) Other revenue = all other revenue sources (excluding 995 - 999) Total Revenues (all divisions and departments combined/total budget): $OOO'S FY-2009 FY-2010 FlY-2011 FY-2012 % Change Actual Actual BWP Reguest 2009 to 2012 Sales/Exchanges Grants Other Revenue 1,059 1,062 950 950 -10.29% Total 1,059 1,062 950 950 -10.29% Note: Asterisks (*) in % Change column indicate a percent change larger than 99,999.99%. Blanks in % Change column indicate zeros or blanks in FY-2009 column. FY-2012 Budget Request Rev by Category, Pg. 1 .00% Printed: 10-21-2010 FTE Summary by Program/Activity OSF Form BR-2 BRROOSO Agency: __~_90 Cosmetology Board Last Changed: 10-15-2010 FY-2009 FY-2010 FY-2011 FY-2012 FY-2013 Activty Nbr. and Name Actual Actual BI·TT-' u ....•....:__ •.......J. T":' ...••.. ..: __ •...... ...J 10 General Operations 12.5 12.5 12.5 12.5 12.5 l. Totals 12.5 12.5 12.5 12.5 12.5 2. FTE exempt from .limit 3. Limited FTE (line 1 - 2) 12.5 12.5 12.5 12.5 12.5 4. Legislated FTE Limit 16.0 16.0 16.0 5. No. of Passenger Vehicles 4 4 4 4 (See Instructions) % Chariqed lr' .&::.IO•.•...l.llLClL.O::::U. .I:;IOL...LLUClL.CU (~om 2009 .00% .00% .00% N/A Additional Comments: Vehicles are leased from DCS-Motor Pool If your agency will need a change in the amount of your legislated FTE limit for the upcoming fiscal year I please explain why the change is needed. N/A Explain any substantial change in the number of FTE's for FY- 09 to FY- 10 and FY- 10 to Budgeted FY- 11 . None Much of the state's workforce is comprised of experienced employees who will be eligible for retirement in the next three to ten years. Describe the workforce planning actions the agency is taking to identify and deal with the potential problem of losing skilled employees. N/A FY- 2012 Budget Request FTE Summary, Pg_ 1 BRR0030 Program Information Summary Printed ********* Agency: 190 Cosmetology Board ::.i-:':' FY-2010 Information $OOO's Priority Program Name & Description State $ Rev. Fd.$ Fed.Fds.$ 1 General Operations General Operating Procedures. o 646 2 Data Processing Data Processing needs for the agency. o 19 3 Inspection Program Inspect all Salons and Schools in State of Oklahoma. Totals: o 224 Conducting Exams. o 889 FY- 2012 Budget Request Total $ FTE o 646 8.0 19 224 o 889 Program Info, Pg 1 0.0 4.5 12.5 Agency: 190 Cosmetology Board Program Name: Licensing and InspectioD_-..OL.-tChoesmetology ProfessioD Last Changed: 10-19-2010 BRR0030 Printed: Program Information/Performance Measures 10-21-2010 Provide the statutory,,,refe-rencesfor this program? Title 59 Section 1~~.1-199.14 of The Oklahoma Statutes Please describe the purpose of this program, including a description of what you intend to accomplish. Protection of the Public. cosmetology hours, provide Inspect salons and schools, administer exams, register students for updated cirriculum. What are the benefits of this program? a. Directly to society: Timely and effective reporting of inspections and test scores will better serve and protect public & Licensees. b. To other agencies: Effective communication, resource for agency information and accomplish agency needs :.-;1 a more timely manner. . Please describe budget actions taken by agency management or by legislative actions that in:~eased or reduced funding for both FY-20l0 and FY-201l and discuss the programmatic impact of these budget changes: N/A Client Information: a. Description of Clients: Licensed Cosmetologists, Demonstrators, Manicurists, Facialists, Hairbraiders, Cosmeticans, Instructors, Private/Public Schools, Licensed Salons. b. Number of Potential Clients: 40,000 c. Number of Clients Served: 40,000 d. How are the Clients Served? Inspections, Testing, Licensure, License Renewals, Reciprocity from Foreign countries and other states, current curriculum, and online newsletters. Program GoalS/Performance Measures (PM): FY-2012 Budget Request Program Info, Pg 2 Program Name: Licensing and Inspecti~~f the Cosmetology .Profession Last Changed: 10-19-2010 BRR0030 Printed: Program Information/Performance Measures 10-21-2010 Agency: 190 Cosmetology Board Program Goals/Perform~n~eMeasureS(PM): (Cont) List your program performance goals and measures, include performance measures as well as the inputs, outputs,outcome measures and efficiency measures that describe how you accomplish your goals. Identify/ list in the following table, the appropriate yearly benchmarks you have reached in the past two years; hope to reach in the current year; and plan to reach in order to achieve the program goals in the next 2 years. Goal # Agency Goal 1 Public Protection- Maintain a strong Inspection program by creating uniform public protection practice for the licensing and regulation of the Cosmetology profession and occupa~ions. PM # Agency Performance Measure 1 Inspections Performance Measure Description The Oklahoma State Board of Cosmetology currently regulates 89 Cosmetology schools, approx. 5,400 salons, 3,000 students, and approx. 30,000 licensees. All salons are inspected at least two times annually and all schools are inspected at least four times annually. PM # Actual Budgeted Estimated 1 FY-2009 4800 4000 FY-2010 5900 6000 FY-2011 6100 FY-2012 6300 FY-2013 6500 Original Estimate PM # Agency Performance Measure 2 Violations Performance Measure Description A staff of Inspectors/Investigators and support staff handle all violations for approx. 5,400 salons and 89 schools licensed by the Oklahoma State Board of Cosmetology throughout the state. The agency also directs operations for dispute resolutions, serves hearing papers, prepares case hearings, while working with the Assistant Attorney General to prosecute violators as allowed by the Oklahoma Cosmetology Act. FY-2012 Budget Request Program Info, Pg 3 Original Estimate 168 150 150 175 150 150 150 BRR0030 Printed: Program Information/Performance Measures 10-21-2010 Agency: 190 Cosmetology Board Program Name: Licensing and Inspe~LLQn of the cosmetology Profession Last Changed: 10-19-2010 Program Goals/Perfo~e~ce Measures(PM): (Cont) PM # Actual Budgeted Estimated 2 FY-2009 FY-2010 FY-2011 FY-20l2 FY-20l3 PM # Agency Performance Measure 5 Complaints Performance Measure Description Review all complaints within one week of date of receipt, determine if there is lE,~p.land sufficient eviidence that exits to conduct an investigation and whether complaint )ertains to a matter within the authority of the Board. PM # Actual Budgeted Estimated 5 FY-2009 FY-2010 FY-2011 FY-2012 FY-2013 Original Estimate 85 80 80 80 80 80 80 Goal # 2 Agency Goal Examinations - Administer a sound and legally defensible examination that ensures minimum compentency at entry level of practice. PM # Agency Perfo~ance Measure 1 Measure Applicants Performance Measure Description Administe.r in-house practical examiniation to ensure compentency in knowledge of practice and safety measures and administer National written examination to ensure compentency in knowledge of theory, practical and safety measures. FY-2012 Budget Request Program Info, Pg 4 1 FY-2009 2282 2300 .FY-2010 2443 2500 FY-2011 2500 FY-2012 2500 FY-2013 2500 BRR0030 Printed: 10-21-2010 Program Information/Performance Measures Agency: ..190 Cosmetology Board Program Name: Licensing and InspectiQ~of the Cosmetology Profession Last Changed: 10-19-2010 Program Goals/Performe~ceMeasures(PM): (Cont) PM # Actual Budgeted Estimatf\d Original Estimate PM # Agency Performance Measure 2 Measure Passing Score Performance Measure Description Measure number of applicants who pass the practical and written examinations. Provide the schools with their students pass and fail rates on a quarterly basis in order to better serve those we regulate. PM # Actual Budgeted Estimated 2 FY-2009 2200 2000 FY-2010 2000 2000 FY-2011 2300 FY-2012 2300 FY-2013 2300 Original Estimate PM # Agency Performance Measure o Performance Measure Description PM # Actual Budgeted Estimated o FY-2009 FY-2010 FY-2011 FY-2012 FY-2013 Original Estimate FY-2012 Budget Request Program Info, Pg 5 Program Name: Licensing and InspecLLon of the Cosmetology Profession Last Changed: 10-19-2010 BRR0030 Printed: Program Information/Performance Measures 10-21-2010 Agency: 190 Cosmetology Board Program Goals/Performance Measures (PM) : :~J'" (Cont) Goal # 3 Agency Goal Reciprocity Programs - Increase the efficiency and effectiviness of the reciprocity program being more responsive to those we serve. PM # Agency Performance Measure 1 Applying for Reciprocity Performance Measure Description Review the credentials/paperwork of applicants applying for reciprocity from other states and foreign countires. Number of reviews. PM # Actual Budgeted Estimated 1 FY-2009 FY-2010 FY-2011 FY-2012 FY-2013 Original Estimate 916 900 SS4 900 SOO SOO SSO PM # Agency Performance Measure 2 Rules and Laws Performance Measure Description The Oklahoma State Board of Cosmetology shall review current rules and laws to ensure all reciprocity applicants are provided an efficent and effective transition into Oklahoma. Number of reviews. PM # Actual Budgeted Estimated 2 FY-2009 FY-2010 FY -2011 FY-2012 FY -20l3 Original Estimate 2 2 2 2 2 2 2 PM # Agency Performance Measure FY-2012 Budget Request Program Info, Pg 6 Program Name: Licensing and Inspection of the Cosmetology Profession Last Changed: 10-19-2010 BRR0030 Printed: Program Information/Performance Measures 10-21-2010 Agency: 190 Cosmetology Board Program Goals/Perfo~nceMeasures(PM): ;I~':' (Cont) PM # Agency Performance Measure 3 Granted Reciprocity Performance Measure Description Account for the number of applicants granted reciprocity from other states and foriegn countries. Number granted reciprocity. (Cont) . PM # Actual Budgeted Estimated 3 FY-2009 FY-2010 FY-2011 FY-2012 FY-2013 Original Estimate 916 900 667 900 500 500 550 Goal # Agency Goal 4 Develop Board, Staff, and Organizational infrastructures to accomplish strategic goals. PM # Agency Performance Measure 1 Educate Board Members Performance Measure Description Conduct orientation for new Board members while providing each member with a Board member manual. This will educate them to become a more effective member. Number of orientations. PM # Actual Budgeted Estimated 1 FY-2009 FY-2010 FY-2011 FY-2012 FY-2013 Original Estimate 2 2 2 2 2 2 2 PM # Agency Performance Measure FY-2012 Budget Request Program Info, Pg 7 Program Name: Licensing and Inspection of the ~metology Profes..si.on Last Changed: 10-19-2010 BRR0030 Printed: Program Information/Performance Measures 10-21-2010 Agency: .190 Cosmetology Board program Goals/Perfo~ance ·'Measures(PM): :tj..-r- (Cont) PM # Agency Performance Measure 2 Training and Education Performance Measure Description Train and educate all employees regarding organizational changes, while providing classes/training as needed for state government changes and certifications that rec~ire continuing education for management staff while maximizing resources in areas most needed. Number of employees trained. (Cont) PM # Actual Budgeted Estimate.d 2 FY-2009 FY-2010 FY-2011 FY-2012 FY-2013 Original Estimate 4 4 4 4 4 4 4 Goal # Agency Goal 5 Build intentional working relationships and effective partners with common interest groups. PM # Agency Performance Measure 1 Monitor Performance Measure Description Monitor trends and the scope of practice within the cosmetology industry. PM # Actual Budgeted Estimated 1 FY-2009 FY-20l0 FY-2011 FY-2012 FY-2013 Original Estimate 2 2 2 2 2 2 2 PM # Agency Performance Measure 2 Coordinate FY-2012 Budget Request Pregram Info, Pg 8 Program Name: Licensing and Inspection of the Cosmetology Profession Last Changed: 10-19-2010 BRR0030 Printed: Program Information/Performance Measures 10-21-2010 Agency: 190 Cosmetology Board Program Goals/Perform~?~eMeasures(PM): (Cont) Performance Measure Description Coordinate with related professional organizations on the state and national levels. Form a cooperative agreement with other state entities to meet the needs of the agency and those we serve. PM # Actual Budgeted Estimated 2 FY-2009 FY-2010 FY-2011 FY-2012 FY-2013 Original Estimat-~ 3 3 3 3 3 3 3 PM # Agency Performance Measure 2 Enhance Performance Measure Description Enhance Public awareness by providing a newsletter to all licensees and coutinious updates on our web site. PM # Actual Budgeted Estimated 2 FY-2009 FY-2010 FY-2011 FY-2012 FY-2013 Original Estimate 2 2 2 2 2 2 2 Goal # Agency Goal 6 Create more effective uses of technology PM # Agency Performance Measure 1 Online Renewal FY-2012 Budget Request Program Info, Pg 9 Program Name: Licensing and Inspection of the Cosmetology Profession Last Changed: 10-19-2010 BRR0030 Printed: Program Information/Performance Measures 10-21-2010 Agency: ..1.90 Cosmetology Board '. Program Goals/Perform~p,ceMeasures (PM) : (Cant) Performance Measure Description To establish and utilize an online renewal system to allow licensees to renew their cosmetology licenses. PM # Actual Budgeted Estimated 1 FY-2009 FY-2010 FY-2011 FY-2012 FY-2013 original Estimate oo o o o so 100 PM # Agency Performance Measure 2 Laser Grade Testing Performance Measure Description The Agency will provide laser grade testing to meet the demands of applicants desjcing a computer test with instant results. PM # Actual Budgeted Estimated - 2 FY-2009 FY-2010 FY-2011 FY-2012 FY-2013 0 0 0 0 100 Original Estimate 0 0 Discuss the consequences that would occur if this program did not exist. Lack of public protection and lack of service to the public and clients we serve. If this program is providing services that were not provided through this program prior to FY-2010 please describe those services here: N/A Discuss your process of reviewing alternatives for cost savings and efficiencies. FY-2012 Budget Request Program Info, Pg 10 Program Name: Licensing and Inspect~n of the Cosmetology Profession Last Changed: 10-1~-2010 BRR0030 Printed: Program Infor.mation/Performance Measures lO-21-20l0 Agency: 190 Cosmetology Board User Fees: ::Y' Discuss how much of the funding for this program is provided by user fees. If the fees charged for this program do not cover an appropriate amount of the costs of the program, describe the changes or types of user fees that should be considered. Describe any necessary waivers or special considerations. Provide appropriate comparisons to other fees charged by the private sector or other governmental entities providing the same or similar services: Does this program serve readily identifiable users? N/A Are the users able to pay for the services they receive? N/A Does the state require citizens to use this service? N/A If yes, do individual citizens otherwise benefit directly from the service? N/A Is the service targeted at low-income beneficiaries? N/A Do the states or municipalities charge for the service? N/A (If yes, please summarize their experience with charges) Are there any related services that could be offered on a fee-for-service basis? N/A (If any exist, summarize service and related benefits to users and public.) FY-2012 Budget Request Program Info, Pg 11 Supplemental Requests BRR0100 Printed: 10-21-2010 Agency: 190 Cosmetology Board $000'8 State State Total Personnel Appropriated Revolving Federal Funding (FTE) Priority Description qf Fu~ding Change Funding Funds Funds Chanqe8 Changes o n/a ::....:. o Total Changes o o o o FY-2012 Budget Request BR-40B:Supp, Pg. 1 Priority: _O~ Brief Description: n~/~a~~~~~~~~~~~ __~~~~~~~~~~~~ __~~~~~~~~~~_ Describe the purpose of this funding change, including a description of the problem that has resulted in a supplemental funding need. Describe what you intend to accomplish with this funding. Include a description of actions you've taken to dat~ to avoid the funding need . .;v.:.·:: Supplemental Requests BRR0100 Printed: 10-21-2010 Agency: 190 Cosmetology Board Last Changed: 10-15-2010 If the purpose of this funding change is to address a mandate, please specify whether it is a court ordered, state, or federal mandate, and include the appropriate legal reference and description. a. Type of mandate: Not a Mandate b. Legal reference: c. Description of mandate: Describe the other alternatives you reviewed as you were developing this proposal, including private sector solutions. Discuss changes in the workload that has precipitated this funding need. Show the anticipated workload levels compared to what has happened so far this year. For this funding request, list the positions needed, by job family descriptor. Include current and budgeted FTE for any existing positions assigned to this effort. Job Family Job Family Descri}2tor Activity Nbr. FY-20ll Budg:eted FY-20ll Additional Projected FY-20ll Need Total FTE's 0.0 0.0 0.0 For this funding request, provide the salary by position. Total benefits needed should be calculated and provided on one line. The total of this section will be posted to the Expenditure by Object table. Include actual and budgeted amounts for similar positions already funded for this program/initiative. Job Family Job Family Descriptor $OOO's FY-20l1 Budg:eted FY-2011 Projected Additional FY-20ll Need FY-2012 Budget Request BR-40B:S~pp. Pg. 2 BRR0100 Printed: 10-21-2010 Supplemental Requests Agency: ~90 Cosmetology Board Priority: _O~ Brief Description: n~/~a~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~_ For this funding zequeat; , pz ov.Lde the salary by position. Total"benefits needed should be calculated and provided on one line. Thetota1 of this section will be posted to the Expenditure by Object table. Include actual and budgeted amoun,t;.fso'r similar positions already funded for this program/initiative. Job Family Job Family DescriEtor $OOO's FY-2011 Bud.5l.eted FY-2011 Projected Additional FY-2011 Need Total Salaries Benefits for all positions o o Total o o o Provide the following expenditure and funding information. If this funding needs to be annuali~ed and continued in subsequent years, include the expanded request in the operating funding changes section. Expenditures by Object $OOO's Expenditure Category: FY-2011 Budgeted Salaries/Benefits Professional Services Travel Lease Purchase Equipment Pymts to Local Gov't Other Total FY-2012 Budget Request FY-2011 Additional Projected FY-2011 Need 0 0 0 0 0 0 0 0 0 0 0 0 BR-40B:~upp. Pg. 3 Priority: Q__ Brief Description: n::L/.::::a'----- _ Supplemental Requests BRR0100 Printed: 10-21-2010 Agency: 190 Cosmetology Board $OOO's FY-2011 FY-2011 Additional Budgeted Projected FY-201l Need 000 0 0 0 $OOO's FY-2011 FY-2011 Additional Budgeted Projected FY-2011 Need 0 0 0 Expn By Revenue Source ;:J.:'. Appropriated Revolving Federal Total Expenditures by Fund, Activity, & Subactivity Fund Activity Subactivity Nbr. Nbr. Nbr. Total Explain the following items included in the previous tables. Explain assumptions made and calcu~ ~tions of costs. Salaries/Benefits Professional Services Other Recurring Costs Explain funding sources, including details of any amounts that will be covered by federal or revolving funds (what federal program is providing the funding; are fee increases involved; etc.) FY-2012 Budget Request BR-40B:Supp. Pg. 4 BRR0140 Operations Funding Changes Printed: 10-21-2010 SUMMARY OF FY-2012 OPERATIONS FUNDING CHANGES Agency: 190 Cosmetology Board $OOO'S State State Total Personnel ;:)' .. Approp. Revolving Federal Fl.lnd.ing (FTE) Priority Description "of Funding Changes Funding Funds Funds Changes Changes n/a ~-<- 0 0.0 Total Changes: 0 0 0 0 0.0 FY-2012 Budget Request BR-40B, Pg. 1 Agency: 190 Cosmetology Board Last Changed: AUG-30-2010 BRR0140 Operations Funding Changes Printed: 10-21-2010 Agency Priority & Brief Description: --~n-/-~~------------------------------------------------------------- Justification for the,Fund:i,ngChange: Describe the purpose o£ this funding change. Include the following factors in your answer: what you intend to accomplish; benefits to the citizens of Oklahoma; short-term or long-term savings or cost effectiveness; and efficiencies that will result if funded. If the purpose of this funding change is to address a mandate, please specify whether it is a court ordered, state, or federal mandate, and include the appropriate legal reference and description: a. Type of Mandate: Not a Mandate b. Legal Reference: c. Description of mandate: Describe the other alternatives you reviewed as you were developing this proposal. Discuss how much of this funding request can be provided by user fees and describe the fee levels that should be charged. Discuss whether or not these services could be provided through vouchers, thus allowing the users maximum flexibility on choice of provider: Client Information: a. Description of clients: b. Number of potential clients: c. Number of clients that will be served: FY-2012 Budget Request BR-40B, Pg. 2 Agency: 190 Cosmetology Board Last Changed: AUG-30-20l0 BRR0140 Operations Funding Changes Printed: 10-21-2010 Agency Priority & Brief Description: --~n~/-a-----~~--------------------------------------------------------------- Justification for the,Fund~ng Change: (con't) Client Information: (con't) c. Number of clients that will be served: (con't) d. How are the clients served: Program Performance Measures: Describe how you do/will measure that program goals are met. List program goals'and measures. Include Performance Measures as well as the inputs, outputs, outcome measures and efficiency measures that describe how you accomplish your goals. Identify/list in the following table, the appropriate yearJ;' benchmarks you have reached in the past, hope to reach in the.current year, and plan to reach in order to achieve the program PM's in the next 2 years: FY-2012 Budget Request BR-40B, Pg, 3 Agency: 190 Cosmetology Board Last Changed: AUG-30-2010 BRR0140 Operations Funding Changes Printed: 10-21-2010 Agency Priority & Brief Description: --~-n-/-a--------------------------------------------------------------------------------------- Justification for the,!und_~ng Change: (con't) For this funding re~est, list the positions needed, by job family descriptor. Include cur~ent and budgeted FTE for any existing positions assigned to this effort: Job Family Job Family Descriptor Act. Nbr. FY-2010 Actual FY-2011 Budgeted New FTE/Changes to Budgeted Only FY-2012 Requested Baseline FTE Total FTE's: 0.0 0.0 0.0 For this funding request, provide the salary by position, for all positions needed. Total benefits needed should be calculated and provided on one line. The total of this section will be the amounts posted in the next table. Include actual and budgeted amounts for similar positions already funde~ for this program/initiative. Job Family Job Family Descriptor Total Salaries: $OOO's Baseline Payroll FY-2010 FY-2011 Actual Budgeted $OOO's New Payroll/Changes to Budgeted Only FY-2012 Requested Benefits for all positions: Total: o o o FY-2012 Budget Request BR-40B, Pg. 4 Agency Priority « Brief Description: ----n/-~-~----------------------------------------------------- BRR0140 Operations Funding Changes Printed: 10-21-2010 Agency: 190 Cosmetology Board Last Changed: AUG-30-2010 Justification for the,funding Change: (con't) For this funding req:uest, provide the following expenditures and funding information. Include the actual and budgeted information for existing programs you are wishing to expand through this request. Expenditure Category: Start-up Costs: Equipment Other FY-2010 Actual FY-2011 Budgeted $OOO's New Funding/Changes to Budgeted Only FY-2012 Requested $OOO's Baseline Total Start-up Costs Recurring Costs: Salaries/Benefits Professional Services Travel Lease Purchase .0 o o o o o Equipment Pymts to Local Gov't Other Total Recurring Costs o o o Total Costs o o o Fund # Act. # Subact. # FY-20l0 Actual FY-20ll Budgeted $OOO's New Funding/Changes to Budgeted Only FY-2012 Requested Funding by Fund, Activity, « Sub-activity $OOO's Baseline FY-20l2 Budget Request BR-40B, Pg. 5 Agency Priority & Brief Description: --~~n-/-a-------------------------------------------------------------- BRR0140 Operations Funding Changes Printed: 10-21-2010 Agency: 190 Cosmetology Board Last Changed: AUG-30-2010 Justification for the,Fund!j.ngChange: (con't) Expends. by Revenue Source: Appropriated Revolving Federal FY-2010 Actual FY-2011 Budgeted $OOO's New Funding/Changes to Budgeted Only FY-2012 Requested ::j:'- $OOO's Baseline Total Costs o o o Explain the following items identified in the tables above. Explain assumptions made andc",:'culations of costs. Start-up costs Salaries/Benefits Professional Services Other Recurring Costs Explain funding sources, including details of any amounts that will be covered by federal or revolving funds (what federal program is providing the funding; are fee increases involved; etc.) FY-2012 Budget Request BR-40B, Pg. 6 BRR0040 Printed 10-21-2010 Agency Income and Cash Flow Summary 379 Agency: 190 Cosmetology Board Last Changed: 10-15-2010 A. Beginning Cash Balance .;}.," B. l)Prior Yr Oblig: pyrl Xfers 2)Prior Yr Oblig: Other Oper C. Cash Available (A-B) D. Income to the Fund $OOO's FY-2009 FY- 2010 FY-2011 Actual Actual BWP 207 473 630 5 1 0 35 26 10 - 167 446 620 1,059 1,062 950 0 0 0 1,226 1,508 1,570 560 632 636 207 231 369 0 0 0 15 -15 -0 0 0 474 630 565 E. Appropriation Transfers F. Total Funds Avail (C+D+E) G. l)Curr FY Expend: Pyrl Xfer 2)Curr FY Expend: Other Oper H. Capital Outlay Expend. I. Net Activity in Accounts Payable J. Net Investment Activity with Treasurer K. Ending Balance (F-G-H+I+J) FY- 2012 Budget Request 565 565 950 1,515 636 500o 379 1,329 636 500 o 379 950 193 BR-30A, Pg. 1 BRR0040 Printed 10-21-2010 Agency Income and Cash Flow Summary Agency: 190 Cosmetology Board Last Changed: 10-15-2010 Income to the Fund: :U~'," $OOO's Receipt Code & Source FAYc-t2u0a0l9 FAYc-t2u0a1l0 FYB-W2P011 EsFtYi-m2a0t1e2d EsFtYi-m2a0.1t3ed 258 Other Professional 1,059 1,062 950 950 950 -- Total Income to the Fund 1,059 1,062 950 950 950 FY- 2012 Budget Request BR-30A, Pg. 2 Class Fund: 200 Bd Of Cosmetology Rev Fund Last Changed: 10-1S-2010 BRR0040 Printed 10-21-2010 Estimate of Income and Cash Flow - Agency Funds Agency: 190 Cosmetology Board Statutory cite (authority for the' fund): ::J~ .~ Purpose of the fund: Legal sources of income to the fund: Legal expenditures from the fund: $OOO's Cash Flow: FY- 2009 FY- 2010 FY-2011 FY-2012 ~Y-2013 Actual Actual BWP Estimated Estimated A. Beginning Cash Balance 207 473 630 565 379 B. l)Prior Yr Oblig: pyrl Xfers 5 1 0 2)Prior Yr Oblig: Other Oper 35 26 10 C. Cash Available (A-B) 167 446 620 565 379 D. Income to the Fund 1,059 1,062 950 950 950 E. Appropriation Transfers 0 0 0 -_. F. Total Funds Avail (C+O+E) 1,226 1,508 1,570 1,515 1,329 G. l)Curr FY Expend: pyrl Xfer 560 632 636 636 636 2)Curr FY Expend: Other Oper 207 231 369 500 500 H. Capital Outlay Expend. 0 0 0 0 I. Net Activity in Account Payable 15 -15 J. Net Investment Activity with Treasurer 0 0 0 0 K. Ending Balance (F-G-H+I+J) 474 630 565 379 193 FY- 2012 Budget Request BR-30B, Pg. 3 200 Bd Of Cosmetology Rev Fund Last Changed: 10-15-2010 BRR0040 Printed 10-21-2010 Estimate of Income and Cash Flow - Agency Funds Agency: 190 Cosmetology Board Class Fund: Comments or Explanation of any substantial change: ;:j.:.:. FY- 2012 Budget Request BR-30B, Pg. 4 Last Changed: 10-15-2010 BRR0040 Printed 10-21-2010 Estimate of Income and Cash Flow - Agency Funds Agency: 190 Cosmetology Board Class Fund: 200 Bd Of Cosmetology Rev Fund Income to the Fund: ::.,J.: -r. Receipt Code & Source FY-2009 Act ua1 _------='-=--=-='--- FY-20l0 Actual 258 Other Professional 1,059 Total Income to the Fund 1,059 FY- 2012 Budget Request 1,062 1,062 $OOO's FY-2011 FY-2012 FY-2013 -BW-P- Estimated Estimat-ed 950 950 950 950 950 950 BR-30B, Pg. 5 Printed: 10-21-2010 BRR0060 Agency Individual Fees Agency 190 Cosmetology Board Fee Name Statutory Reference ;:}.... Actual/Requested fee amount (actual amount charged) Summary Last Changed: Fee Name Fund No_ Total Collected: FY- 2012 Budget Request FY-2009 Actual Actual/Estimated collections $OOO's FY-2011 Estimated FY-2010 Actual FY.-2012 Estimated FY-2013 Estimated Individual Fees, Pg. 1 Printed: ********* BRR0070 Agency Group Fees Agency: 190 Cosmetology Board Reference Name for Group Fee Name Statutory Reference Actual/Requested fee amount <a'ctual amount charged) Last Changed: 10-15-2010 License Fee Examination Fee Title 59, Section 199.4 FY-2010: 15 FY-2011: 15 License Fee Title 59, Section 199.4 FY-2010: 25 FY-2011: 25 Shop Renewal Title 59, Section 199.4 FY-2010: 30 FY-2011: 30 Fund No. License Fee Total Collected: FY- 2012 Budget Request Summary FY-2012: 75 FY-2012: 25 FY-2012: 30 FY-2009 Actual Actual/Estimated $OOO's FY-2010 Actual 200 1,071 1,081 1,071 1,081 collections FY-2011 Estimated 1,070 1,070 FY-2013: 75 FY-2013: 25 FY-2013: 30 FY-2012 Estimated 1,090 1,090 FY-2013 Estimated 2,000 2,000 Group Fees, Pg. 1 Reference name for group: License Fee Last Changed: 10-15-2010 BRR0070 Agency Group Fees Printed: ********* Agency: 190 Cosmetology Board If you are anticipating or requesting any fee increases either through legislation or through rulemaking, please explain yo~r plans. The Agency will be seeking a fee increase for Examinations and Student Registrations. ::.j.:.:. Please provide the following information for each Fee Activity Nbr & Name fee in the group:· Statutory Reference Description Title 59, Section 199.4 Examination Fee Title 59, Section 199.4 License Fee Title 59, Section 199.4 Shop Renewal Examination Fee 10 General Operations License Fee 10 General Operations Shop Renewal 10 General Operations Please complete the following table with the amount charged for each fee: Fee: Examination Fee FY-2009 FY-2010 FY-201l FY-2012 FY-2')!-) Actual Actual Estimated Estimated EstiT.ll<l.ted 15 15 15 75 75 Fee: License Fee FY-2009 FY-20l0 FY-2011 FY-20l2 FY-2013 Actual Actual Estimated Estimated Estimated 25 25 25 25 25 Fee: Shop Renewal FY-2009 FY-2010 FY-2011 FY-2012 FY-2013 Actual Actual Estimated Estimated Estimated 30 30 30 30 30 FY- 2012 Budget Request Group Fees, Pg. 2 Printed: ********* BRR0070 Agency Group Fees Agency: 190 Cosmetology Board Please complete the following table showing Amount Collected by Fund: FY-20l0 Actual the amount of fees collected for the entire group of fees: $OOO's FY-2011 FY-2012 FY-2013 Estimated Estimated Estimated -1-,0-70 1,090 2,000 1,070 1,090 2,000 Agcy. No. Fund No. FY-2Q09 Actual' s- , I 190 200 .:"'1",071 Total: 1,071 Additional Comments: 1,081 1,081 List the OSF Revenue/Receipt code used to deposit these 25807 COSMETOLOGY LICENSES & OTHER FEES FY- 2012 Budget Request Group Fees, Pg. 3 CFDA Number Program Name ;:.J~.~ Federal Programs Summary of Federal Revenues Last Changed: 10-15-2010 $OOO's Fund FY-2009 FY-2010 FY-2011 FY-2012 FY-2013 Nbr Actual Actual Estimated Estimated Estimated BRR01S0 Printed: 10-21-2010 Agency: 190 Cosmetology Board We currently have no federal programs. Total: FY-2012 Budget Request Federal Programs, Pg. 1 BRR01S0 Printed: 10-21-2010 Agency: 190 Cosmetology Board Federal Programs CFDA Number: Last Changed: 10-15-2010 Official Program Name: We.currently have no federal programs. If your agency refers to thi.s·program by a different name, please provide the alternate name . ., Describe the program/exP'l'ainits purpose and how it is accomplished. Explain the state matching requirements for this program. Describe any limits on the use of funding available from this federal program. Indicate how many years this federal funding will be available? Explain any substantial change in the funding provided by this program for each of the years indicated in the table. . If federal funding ends, will this program need to continue? No Discuss what actions you will take if this federal funding ends. If this program needs to bn funded from some other source, describe why this program should continue to be funded and discuss the available sources of funding. FY-20l2 Budget Request Federal Programs, Pg. 2 BRRD1SD Printed: 10-21-2010 Agency: 190 Cosmetology Board CFDA Number: a)Expenditures: State Dollars Federal Dollars Total ·:r·< FY-2009 Actual Federal Programs FY-2010 Actual o b)Passed through to Local Units of Government: State Dollars Federal Dollars Total c)Federal Revenues: o $OOO's FY-2011 Estimated o o FY-2012 Estimated o o d)FTE's Funded by this Program (rounded to the nearest tenth of an FTE) : by State Funds by Federal Funds Total FTE 0.0 0.0 List the fund number and name to which these funds are deposited: FY-2012 Budget Request 0.0 Last Changed: 10-15-2010 FY-2013 Estimated o o o o 0.0 0.0 Federal Programs, Pg. 3 BRROllO Printed: 10-21-2010 Agency: 190 cosmetology Board Program Name Grants and Pass-Throughs to Local Govlt and Nonprofit Organizations Summary of Grant/Pass-through Expenditures $OOO'S FY-2011 Estimated FY- 2009 Actual FY-2010 Actual N/A Totals FY-20I2 Budget Request FY-2012 Estimated Last Changed: IS-OCT-IO FY-20l3 Estimated Grants/Pass-Throughs, Pg. 1 BRROllO Printed: 10-21-2010 Grants and Pass-Throughs to Local Govlt and Nonprofit Organizations Agency: 190 cosmetology Board Name of program: N/A Last Changed ;~.:.. Describe the program/ explain its purpose and how it is accomplished: Was the agency directed in legislation to provide the funding to a specific entity? No If so, please explain the issue and provide the applicable legal reference: Explain how the program is administered and the rules for receiving the funds: Explain how the rules for the program are established: $OOO's - FTE's to nearest tenth Expenditures: FY-2009 Actual FY- 2013 Estimated FY-2011 Estimated FY-2012 Estimated FY- 2010 Actual Appropriated Revolving Federal Total Expenditures o o o o FTE's: 10-15-2010 o FY-2012 Budget Request Grants!Pass-Throughs, Pg. 2 Agency: 190 -----------~~--------------------------------- Cosmetology Board Last Changed: 10-15-2010 BRR0090 Printed: 10-21-2010 Property Maintenance Describe the agency's maint~nance program for equipment, buildings, land, and other property: The Oklahoma State Berard of cosmetology Board does not have property maintenance. Additional Comments: $OOO's - FTE's to nearest tenth Total Value of Assets: Equipment Buildings Vehicles Land Other Property Total Assets Total Maintenance Expenditures: Equipment Buildings Vehicles Land Other Property Total Expenditures FTE's FY-2011 Budgeted FY-2012 Estimated FY-2013 Estimated o o o o o o FY-2012 Budget Request Property Mai,"'e,nance, Pg. 1 o o o o BRR0161 LONG-RANGE CAPITAL PLANNING COMMISSION AGENCY SU¥MARY BY PRIORITY Printed: 10-21-2010 Fiscal Years 2012 through 2016 Agency: 190 Cosmetology Board Priority Name ~f" Proj ect: Proj. # Totals: Federal Funds Other Funds State A~ Total Project FY - 2012 Budget Request Capital Outlay Summary, Pg. 1 Agency: 190 Cosmetology Board Last Changed: 10-27-2010 BRR02S0 Printed: 10-27-2010 Legislation Needs .Indicate the Title that is being affected~ Title 59 Provide a description of the legislative changes you are seeking. The Agency will be seeking a fee increase for our examinations and our student registrations. We currently are loosing over $100,000.00 per year in both areas. The Agency is also looking to acquire the Barber Board. They currently reside under the Health Department. Explain why the change is .needed including what you intend to accomplish through the change in law. The increase in fees will not only close the gap of a yearly financial loss, but will also -v.l Low the agency to move forward in providing computer based testing for candidates with an inst~ tt test result. The increase will allow for testing up grades in the practical exams as the need a~ises. The Board of Cosmetology would graciously accept the Barber program if the Governor and Legislators determine this is in the best interst for the State of Oklahoma. We have a program that works successfully in regulating 5400 salons, 90 scho6ls, and 30000 licensees .. To ~cguire another 11 schools, aproximatly 1000 saLoris , and 3500 licensees would have minimal Lmpac t 'or; the agency operations. The greatest impact would be financial costs. FY-2012 Budget Request Legislation Needs, Pg. 1
Object Description
Okla State Agency |
Cosmetology, Oklahoma State Board of |
Okla Agency Code | '190' |
Title | FY... strategic plan for Cosmetology Board |
Alternative title | Strategic plan for Cosmetology Board |
Authors | Oklahoma. State Board of Cosmetology. |
Publisher | Oklahoma State Board of Cosmetology |
Publication Date | 2011; 2012; 2013; 2014; 2015; 2016 |
Publication type | Planning Document |
Serial holdings | Electronic holdings begin with FY12/16 issue |
Subject | Oklahoma. State Board of Cosmetology--Planning. |
Purpose | State format strategic plan |
Contents | Executive Summary; Agency Mission; Agency Vision; Values and Behaviors; Long-Term Goals and Agency Key Performance Measures; Assumptions; Workforce Plan |
OkDocs Class# | C5800.3 S898 |
Digital Format | PDF, Adobe Reader required |
ODL electronic copy | Deposited by agency in print; scanned by Oklahoma Department of Libraries 6/2011 |
Rights and Permissions | This Oklahoma state government publication is provided for educational purposes under U.S. copyright law. Other usage requires permission of copyright holders. |
Language | English |
Date created | 2011-06-09 |
Date modified | 2013-02-27 |
OCLC number | 828678694 |
Description
Title | Strategic Plan Cosmetology |
OkDocs Class# | C5800.3 S898 2011/16 |
Digital Format | PDF, Adobe Reader required |
ODL electronic copy | Deposited by agency in print; scanned by Oklahoma Department of Libraries 6/2011 |
Rights and Permissions | This Oklahoma state government publication is provided for educational purposes under U.S. copyright law. Other usage requires permission of copyright holders. |
Language | English |
Full text | C 5800.3 S898 2011/16 c.1 FY 2012 - 2016 Strategic Plan for Cosmetology Board as of: October 19,2010 FY 2012 - 2016 Strategic Plan Cosmetology Board as of: 10/19/2010 Agency Number 190 Address 2401 NW 23rd Suite 84 Oklahoma City, OK 73107- Sherry G. Lewelling Board/Commission Members Jerry Kelon Carter II Chairman Freda Poe, Vice-Chair Bill Helton Max Thomas TuanNguyen LaFaye Austin Gretchen Payne Janet Dale Webb Kenneth Young Agency Management/Division/Program Directors Title Name Executive Director Administrative Assistant Principal Assistant Director of Inspections Executive Director Sherry G. Lewelling Janelle Hastings Jennifer McRee Sherry G. Lewelling Sherry G. Lewelling Describe the strategic planning process followed by the agency. The Strategic Planning Committee, included the Agency Director, Admin Assistant to Director, and the Board's Budget/Strategic Planning Commilltee Members. The Agency Director submitted a prepared example to the full committee. The committee reviewed the materials and justifications for implementation of the agency for the next five years. The committe developed a strategic plan that provides clear goals, measures, and action plans that shall fulfill agency goals by 2016. If there is a more detailed strategic plan for the agency available from some other source, please list the name and phone number of the contact person below. Name: Sherry G. Lewelling Phone: (405)521-2441 Pg. 2 FY 2012 - 2016 Strategic Plan Cosmetology Board as of: 10/19/2010 EXECUTIVE SUMMARY Summary of environmental assessment. Education is the key to safety in the work place and cosmetology schools due to chemicals in products that affect the health of the public. Conducting routine inspections of all licensed establishments is a must to ensure all practitioners are licensed and in compliance with the Cosmetology Act. The monitoring of new technology used in the industry, avoiding fraudulent actions by licensees, assessing all products, machines, tools, etc. used that fall within the scope of cosmetology. Summary of new conditions/issues that will exist in the short and long term future. The strategic plan provides logical goals that will improve the procedures, technology system, and data storage. It will also deliver our licenses, conduct State Board exams, and maintain the progress in the Inspection program to better serve our clients and protect the public. Summary of agency - wide action plans to address the needs. The specific wide action plan reflects our business strategy, public protection, and industry needs. The plan will identify how goals will be implemented, monitored, adjusted and continually adapted since the industry and organization is subject to change. The first Agency Wide Action Plan is in our inspections. The goal is to inpsect all licensed salons at least two (2) times a year and all schools at least four (4) times a year, review violations and complaints within one week of date of receipt while measuring the results of the complaints and inspections that were completed. The second Agency Wide Action plan is in our Examinations department. Administering a sound and legally defensible examination that ensures minimum compentency at entry level of practice. Measuring the number of applicants who take the exam and the estimated number of candidates with passing scores. The third Action plan is in our Reciprocity Program. Upon increasing the efficiency and effectiviness of the reciprocity program the Agency will be increasing responsiveness to those we serve as well as measuring the number of applicants that are granted reciprocity from foreign countries and other states. The fourth Action Plan is to develop Board staff and organizational infrastructures to accomplish strategic goals. Doing such, the agency would educate Board Members and agency staff in order to help them become more effective with their job duties while maximizing our resources in areas most needed. The last Action Plan is to build working relationships with common interest groups both on a state and national level. We believe that this will enhance public awareness, monitoring of trends, rules and regulations, and the scope of practice within the cosmetology industry. Summary of financial needs to address issues. The Oklahoma State Board of Cosmetology is independent and financially secure at this time. The Board is supported by fees collected from licenses. 10% of revenue collected is deposited to the State of Oklahoma's General Fund. Pg.3 FY 2012 - 2016 Strategic Plan Cosmetology Board as of: 10/19/2010 AGENCY MISSION The mission of the Board is to safeguard and protect the health and general welfare of the people of the State of Oklahoma by enforcing all statutes and regulations necessary relating to standards of sanitation and safety which shall be maintained in state beauty schools and shops. mediating in areas of consumer complaints and alleged violations of cosmetology laws and rules. promoting state socio-economic goals relating to the industry. and by serving as a resource base regarding products. techniques and trends affecting cosmetologists and consumers. AGENCY VISION To create a pro-active. efficient. and responsive regulatory structure that ensures consumer proiection while encouraging a relative and progressive market place. VALVES AND BEHAVIORS Respect The Oklahoma State Board of Cosmetology believes that everyone should be given the opportunity to be heard and treated as a person of value. Accountability The Oklahoma State Board of Cosmetology acknowledges that the success of the agency depends on each of us taking responsibility for our actions. celebrate our achievements while learning and growing from our mistakes. TeamWork The Oklahoma State Board of Cosmetology will work together towards a common goal. using our knowledge. creativity and individual skills to achieve maximum results. Quality Service The Oklahoma State Board of Cosmetology is committed to delivering resourceful. accurate. efficient. and responsive services that exceeds our clients expectations. Pg.4 FY 2012 - 2016 Strategic Plan Cosmetology Board as of: 10/19/2010 LONG - TERM GOALS and AGENCY KEY PERFORMANCE MEASURES Summary of long - term goals and measures. " The specific wide Action Plan reflects our business strategy. public protection. and industry heeds. The plan will identify how goals will be implemented realizing they must bt ii~f'r:;cred, adjusted. and adapted continually since the industry and organization is subject to change. Goal # Agency Goal Public Protection - Maintain a strong Inspection program by creating uniform public protection practice for ,the licensing and regulation of the cosmetology profession and occupations. KPM# Agency Key Performance Measure Title Inspections Key Performance Measure - Description The Oklahoma State Board of Cosmetology currently regulates 90 Cosmetology schools. approx. 5,400 salons, 3.000 students. and approx. 30,000licensees. All salons are inspected at least two times annually and all schools are inspected at least four times annually. Actual Budgeted Estimated FY - 2009 4800 FY - 2010 5787 FY - 2011 5900 FY - 2012 FY - 2013 FY - 2014 FY - 2015 FY - 2016 6100 6300 6500 6500 6500 KPM# 2 Agency Key Performance Measure Title Violations Key Performance Measure - Description A staff ofinspectorslInvestigators and support staff handle all violations for approx. 5,400salons and 90 schools licensed by the Oklahoma State Board of Cosmetology throughout the state. The agency also directs operations for dispute resolutions. serving hearing papers. prepareing case hearings while working with the Assistant Attorney General to prosecute violators as allowed by the Oklahoma Cosmetology Act. Pg.5 FY 2012 - 2016 Strategic Plan Cosmetology Board as of: 10/19/2010 Actual Budgeted Estimated FY - 2009 166 FY - 2010 132 FY - 2011 150 FY - 2012 150 FY - 2013 150 FY - 2014 150 FY -~:2015 150 FY - ZQ16 150 KPM# 3 Agency Key Performance Measure Title Complaints Key Performance Measure - Description Reveiw all complaints within one week of date of receipt, determine if legal sufflciency exists to conduct an investigation and whether complaint pertains to a matter within the authority of the Board. Actual Budgeted Estimated FY - 2009 82 FY - 2010 80 FY - 2011 80 FY - 2012 80 FY - 2013 80 FY - 2014 80 FY - 2015 80 FY - 2016 80 Goal # Agency Goal 2 Examinations - Adrriinister a sound and legally defensible examination that ensures minimum compentency at entry level of practice. KPM # Agency Key Performance Measure Title Measure Applicants Key Performance Measure - Description Administer in-house practical examination to ensure compentencyin knowledge of practice and safety measures and administer National written examinations to ensure competency in knowledge of theory, practical and safety measures. Pg.6 FY 2012 - 2016 Strategic Plan Cosmetology Board FY - 2009 FY - 2010 FY - 2009 FY - 2010 FY - 2009 FY - 2010 Actual Budgeted 2215 2443 FY - 2011 FY - 2012 FY - 2013 FY - 2014 Fy'-tZOI5 FY - 2016 2500 KPM # Agency Key Performance Measure Title 2 Measure Passing Scores as of: 10/19/2010 Estimated 2500 2500 2500 2500 2500 Key Performance Measure - Description Measure number of applicants who pass the practical and writtenexaminations. Provide the schools withtheir students pass and fail rates on a quarterly basis in order to better serve those we regulate. Actual Budgeted 2200 2000 FY - 2011 FY - 2012 FY - 2013 FY - 2014 FY - 2015 FY - 2016 2300 KPM # 3 Agency Key Performance Measure Title Key Performance Measure - Description Actual Budgeted FY - 2011 - FY - 2012 FY - 2013 FY - 2014 FY - 2015 FY - 2016 Pg. 7 Estimated 2300 2300 2300 2300 2300 Estimated FY 2012 - 2016 Strategic Plan Cosmetology Board as of: 10/19/2010 Goal # Agency Goal 3 Reciprocity Programs - Increase the efficiency and effectiveness of the reciprocity program to be more responsive to those we serve. KPM# Agency Key Performance Measure Title Applying for Reciprocity Key Performance Measure - Descrtprton Reveiw the credentials/paperwork of applicants applying for reciprocity from other states and foreign countires. Actual Budgeted Estimated FY - 2009 916 FY - 2010 554 FY - 2011 500 FY - 2012 500 FY - 2013 550 FY - 2014 600 FY - 2015 650 FY - 2016 650 KPM# 2 Agency Key Performance Measure Title Rules and Laws Key Performance Measure - Description The Oklahoma State Board of Cosmetology shall review current rules and laws to ensure all reciprocity applicants are provided an efficent and effective transition into Oklahoma. Actual Budgeted Estimated FY - 2009 2 FY - 2010 2 FY-2011 2 FY - 2012 2 FY - 2013 2 FY - 2014 2 FY - 2015 2 FY - 2016 2 KPM # 3 Agency Key Performance Measure Title Granted Reciprocity Key Performance Measure - Description Account for the number of applicants granted reciprocity from other states and foreign countries. Pg.8 FY 2012 - 2016 Strategic Plan Cosmetology Board as of : 10/19/2010 Actual Budgeted Estimated FY - 2009 916 FY - 2010 667 FY - 2011 500 FY - 2012 500 FY - 2013 550 FY - 2014 550 FY-;2015 550 FY - 2016 550 Goal # Agency Goal 4 Develop Board, Staff, and Organizational infrastructures to accomplish strategic goals. KPM # 2 Agency Key Performance Measure Title Training and Education Key Performance Measure - Description Train and educate all employees of organizational changes, while providng classes/training as needed for state government changes and certifications that require continuing education for management staff while maximizing resources in areas most needed. Actual Budgeted Estimated FY - 2009 4 FY - 2010 4 FY - 2011 4 FY - 2012 4 FY - 2013 4 FY - 2014 4 FY - 2015 4 FY -2016 4 KPM # 2 Agency Key Performance Measure Title Educate Board Members Key Performance Measure - Description Conduct orientation for new Board members while providing each member with a Board member manual to educate them in becoming a more effective member. Pg.9 FY 2012 - 2016 Strategic Plan Cosmetology Board as of: 10/19/2010 Actual Budgeted Estimated FY - 2009 2 FY - 2010 2 FY-2011 2 FY - 2012 2 FY - 2013 2 FY - 2014 2 FY-;·2015 2 FY - 20}6 2 Goal # Agency Goal 5 Build intentionalworking relationships and effective partners withcommon interest groups. KPM# Agency Key Performance Measure Title Monitor Key Performance Measure - Description Monitor trends and scope of practice withinthe cosmetology industry. Actual Budgeted Estimated FY - 2009 2 FY - 2010 2 FY - 2011 2 FY - 2012 2 FY - 2013 2 FY - 2014 2 FY - 2015 2 FY - 2016 2 3 Agency Key Performance Measure Title Enhance KPM # Key Performance Measure - Description Enhance Public awareness by providing informationto all licensees with continuous updates on our web site. . Pg. 10 FY 2012 - 2016 Strategic Plan Cosmetology Board FY - 2009 2 FY - 2010 2 KPM # FY - 2009 3 FY - 2010 3 as of: 10/19/2010 Actual Budgeted Estimated FY - 2011 12 FY - 2012 12 FY - 2013 12 FY - 2014 12 FY-';'2015 12 FY - 2016 12 Agency Key Performance Measure Title 3 Coordinate Key Performance Measure - Description Coordinate with related professional organizations on the state and national levels. Form a Cooperative agreement with other state entities to meet the needs of the agency. For example: Cooperative agreement on lease options-sharing expenses, etc. in the most cost effective manner. Actual Budgeted Estimated FY - 2011 3 FY - 2012 3 FY - 2013 3 FY - 2014 3 FY - 2015 3 FY - 2016 3 Goal # Agency Goal KPM # 6 Create more effective ways of renewing licenses Agency Key Performance Measure Title Online Renewal Key Performance Measure - Description To establish and utilize an online renewal system for licensees to renew their Cosmetology licenses to be completed and running by the end of 2010. Pg.ll FY 2012 - 2016 Strategic Plan Cosmetology Board as of: 10/19/2010 ASSUMPTIONS Summary of Assumptions. The Oklahoma State Board of Cosmetology continues to remain a non-appropriated agency. The Cosmetology Board give 10%of all income back to the General Reveue Fund. Since technology is expected to increase. the Agency must also do the same to meet the H~eds of the clients served with additional resources and supplies. The increase in motel rates. per diem. and mlleage-will also increase the annualblldget. The Agency utilizes the pay movement mechanisms to compensate and retain valuable staff which will increase morale. Also. the increase to state employee's salary and insurance benefits will increase the budget since we are a self-sustaining agnecy. Nbr. Assumption Title Programs Assumption Description. Programs: Growth rate of Oklahoma Cosmetology schools increased by 8 from Fiscal Year 2009 to Fiscal Year 2010. This will result in high student registations. The Facial license also lncresed by 164from FY 09 to FY 10. Nbr. Assumption Title 2 Growth Rate Assumption Description. Growth Rate: Cosmetology schools have continued to increase. Cosmetology salons increased by 128in number from FY07 to FY08 Pg. 13 BRR0310 Printed: 10-19-2010 Contact Name: Candis CRoss Job Class Job Title Retire Sub Activity Name Rate J52A cosmetology Inspector cosmetology Inspector 0.0% Job Class Job Title FY-2012 Workforce Plan Cosmetology Board Phone: (405) 522-7617 Email: cross@cosmo.ok.gov Resign Rate Total Voluntary Turnover Rate Age Current Average State Service Years to Retire '0.0% 0.0% 53.0 4.3 9.6 Sub Activity Name J52A cosmetology Inspector cosmetology Inspector %Elig to Retire in 3 Years 0.0% -.:.r:" %Elig to Retire in 5 Years 50.0% Workforce Plan, Pg. 1 BRR0010 Printed: 10-/.1 -/.010 Agency/Organizational Related Infor.mation Agency: 190 Cosmetology Board Mailing Address: Agency Head: Phone: Fax: E-Mail: Alternate Contact Person: Phone: Fax: E-Mail: Last Changed: 10-21-2010 240"1NW 23rd ,Suite 84 Oklahoma City,OK 73107- Sherry G. Lewelling Executive Director (405)521-2441 (405)521-2440 slewelling@cosmo.ok.gov Candis C. Ross Administrative Assistant to the Director (405) 521-2441 i4(5) 521-2440 cross@cosmo.ok.gov Governing Body: Board Description of Governing Body: The Board is composed of nine members, each appointed to a four-year term by the Governor. Six members are appointed from each of the State's Congressional Districts and each shall be actively engaged in the cosmetology profession while serving on the Board. Three members are appointed at large. Of these three members, one is a lay person, one is an administrator of a licensed privately-owned beaut.yschool and one is an administrator of a state public school which is licensed to teach cosmetology. Name and Title List the names, appointing authority, and expiration date for members of the current governing body_ Appointing Authority Exp Date Jerry Kelon Carter II Chairman Freda Poe, Vice-Chair Bill Helton Governor 30-JUN-2011 30-JUN-2013 30-JUN-2013 Governor Governor FY- 2012 Budget Request Agency Info, Pg. 1 BRR0010 Printed: 1O-?l -?01 0 Agency/Organizational Related Information Agency: 190 Cosmetology Board Last Changed: 10-21-2010 Name and Title Appointing Authority List the names, appointing authority, and expiration date for members of the current governing body. (cont) Max Thomas Governor Tuan Nguyen LaFaye Austin Gretchen Payne Janet Dale Webb Kenneth Young Governor Governor Governor Governor Governor Agency management/division/program directors (name and phone numbers) . Division/Program: Administration Director/Manager: Sherry G'.Lewelling Title: Executive Director Phone: Division/Program: Examination Director/Manager: Janelle Hastings Title: Administrative Assistant Phone: Division/Program: Licensing Division Director/Manager: Jennifer McRee Title: Principal Assistant Phone: Division/Program: Inspection Division Director/Manager: Sherry G. Lewelling Title: Director of Inspections Phone: FY- 2012 Budget Request (405)521-2441 (405)521-2441 (405)521-2441 (405)521-2441 Exp Date 30-JUN-2014 30-JUN-20ll 30-JUN-2012 30-JUN-2014 30-JUN-2014 30-JUN-2012 Agency Info, Pg. 2 Agency: 190 Cosmetology Board Last Changed: 10-21-2010 BRR0010 Printed: Agency/Organizational Related Infor.mation 10-?1-?OlO Agency management/division/~rogram directors (name and phone numbers). (cont) Division/Program: Enforcement :\ .•~-: Director/Manager: Sh~~ry G. Lewelling Title: Executive Director Phone: (405)521-2441 Historical Budget Book Information Agency Mission Statement: The mission of the Board is to safeguard and protect the health and general welfare of the people of the State of Oklahoma by enforcing all statutes and regulations necessary relating to standards of sanitation and safety which shall be maintained in state beauty schools and shops, mediating in areas of consumer complaints and alleged violations of cosmetology laws and rules, promoting state socio-economic goals relating to the industry, and by serving as a resource base regarding products, techniques and trends affecting cosmetologists and consumers. Agency Duties/Responsibilities: The Board is responsible for establishing standards of training, testing and licensing pertaining to sanitation and safety procedures for a healthy environment in state beauty shops and schools. FY- 2012 Budget Request Agency Info, Pg. 3 BRR0260 Printed: 10-21-2010 Agency Budget Summary Information Agency: 190 Cosmetology Board Last Changed: 10-21-2010 Indicate how much the .~.gency budget would be reduced (state, federal and other funding) and describe the actions and program changes the agency would recommend to achieve the funding levels for each of the following scenarios. Include a description of the impact of various programs and services: If the FY- 2012 appropriation was equal to the FY- 2011 appropriation excluding any carryover available for FY- 2011 and any other nonrecurring funding sources. N/A If the FY- 2012 appropriation was reduced by 5% of the FY- 2011 appropriation excluding any carryover available for FY- 2011 and any other nonrecurring funding sources. N/A FY-2012 Budget Request Budget Summary, Pg. 1 BRR0260 Printed: 10-21-2010 Agency Budget Summary Information State Pay Percentage Calculation Agency: 190 CosmetologyBoard Last Changed: 08-30-2010 For the following table, please respond based upon your agency's current Budget Work Program amounts for personal services. $ OOO's a_ Total expenditures for personal services b. Amount used from unsubsidized enterprise operations funds: c. Amount used from federal funds: State Pay Percentage «a-b-c)/a) In calculating the amount of appropriations needed to fund a statewide employee pay increase, we will use the percentage above for your agency. If this percenta~ is not accurate, please enter the percentage you calculate as appropriate and then explain how you calculated it. Explain why the state pay percentage calculation won't work. State Pay Percentage: Explanation of calculation: The agency is a non-appropriated agency. Budget Summary, Pg. 2 FY-2012 Budget Request Agency: 190 CosmetoJ-ogy 130ard Last Changed: 10-15-2010 BRR0260 Printed: 10-21-2010 Agency Budget Summary Information Carryover/Cash Needs Describe the agency's FY-2012 needs for cash appropriations. n/a In the following table, show how much carryover you have Recurring Expenditures budgeted or plan $ OOO's One-time Expenditures on budgeting in FY-2011: Total Budgeted Carryover Annually Appropriated Funds Revolving Funds Federal Funds o 'J ') Total Carryover a a Q If you used or plan on using carryover for recurring operations in FY-2011, the current bU::'retyear, explain the purpose. If carryover was used or will be used in FY-2011 for recurring operations, please indicate the impact of not having these funds again in FY-2012. If you indicate a negative impact, explain what actions you will take to manage the situation. (List all actions in priority order.) FY-2012 Budget Request Budget Summary, Pg. 3 BRR0220 Expenditure Summary by Division and Fund Printed 10-21-2010 BR-l Agency Nbr and Name 190 Cosmetology Board ooo's FY- 2009 Actual FY- 2010 FY- 2011 FY- 2012 Division Nbr and Name Actual BWP Request 10 General Operations 807 889 1,004 1,004 Total Expenditures by Division (may be off due to rounding) 807 889 1,004 1,004 FY- 2009 FY- 2010 FY- 2011 FY- 2012 Class Fund and Name Actual Actual BWP Request 200 Cosmetology Board Revolving 807 889 1,005 1,005 Total Fundinq 807 889 1,005 .1,005 (may be off due to rounding) FY- 2012 Budget Request Last Changed 09-01-2010 BR-l, Pg. 1 Division Nbr and Name 10 General Operations Last Changed 09-01-2010 BRR0220 Printed 10-21-2010 Expenditure Summary by Sub-Activity and Fund BR-la Agency Nbr and Name 190 Cosmetology Board .~.•... OOO's FY- 2009 FY- 2010 FY- 2011 FY- 2012 DP Department Nbr and Name Actual-- Act1,lal BWP Request 1 General Operations 612 646 722 722 3 Inspection Program 182 224 212 212 2 Data Processing 13 19 70 70 bTyotaDlepaErxtpmeenndtitures 807 889 1,004 1,004 (may be off due to rounding) FY- 2009 FY- 2010 FY- 2011 FY- 2012 Class Fund and Name Actual Actual BWP Request 200 Cosmetology Board Revolving 807 889 1,005 1,005 Total Fundinq 807 889 1,005 1,005 (may be off due to rounding) Comments: FY- 2012 Budget Request BR-1a, Pg. 2 BRR0220 Printed lO-21~2010 Agency Nbr and Name FY- 2012 Budget Request Expenditure Summary by Department and Fund BR-lb 190 cosmetology Board '!J'". BR-1b, Pg. 3 BRR0215 Printed: 10-21-2010 Expenditures by Account Agency: 190 cosmetology Board The following definitions were .used: Salaries & Benefits~= all accounts between 510000-513999; Professional Servi;;es = 515000-515999; Travel = 521000-529999; Lease-Purchase Expenditures = 543000-543999; Equipment = 541000-549999 excluding lease purchase expenditures (543000-543999); Payments to Local Gov't. Sub-divisions = 555000-555999; Other Operating Expenses = all other expenditure codes Total Expenditures for Operations (all divisions and departments combined/total budget) : $OOO'S FY-2009 FY-2010 FY-2011 FY-2012 Actual Actual BWP Request Salaries & Benefits 565 633 636 636 Professional Services 27 26 55 55 Travel 68 55 58 58 Lease-Purchase Expenditures 0 0 0 0 Equipment 4 10 32 32 Paymseunbt-sdivtiosiLooncsal Gov't 0 0 0 0 Other Operating Expenses 144 166 224 224 Total (Prior year totals may 808 890 1,005 1,005 be off due to rounding.) NOTE: Asterisks (*) in % Change column indicate a percent change larger than 99,999.99%. Blanks in % Change column indicate zeros or blanks in FY-2009 column. FY-2012 Budget Request % Change 2009 to 2012 12.57% 103.70% -14.71% 700.00% 55.56% 24.38% Exp by Object, Pg. 1 BRR0045 Printed: 10-21-2010 Revenues by Account Agency: 190 Cosmetology Board Summary of FY-2012 Budg~t Reguest: For purposes of this report, the following definitions were used: ;:J~.; Sales/Exchanges ~ receipt of revenue from sale of goods and/or services (700 - 799) Grants = receipt of federal or private sector monies for the purpose of administering a specified program (550 - 561) Other revenue = all other revenue sources (excluding 995 - 999) Total Revenues (all divisions and departments combined/total budget): $OOO'S FY-2009 FY-2010 FlY-2011 FY-2012 % Change Actual Actual BWP Reguest 2009 to 2012 Sales/Exchanges Grants Other Revenue 1,059 1,062 950 950 -10.29% Total 1,059 1,062 950 950 -10.29% Note: Asterisks (*) in % Change column indicate a percent change larger than 99,999.99%. Blanks in % Change column indicate zeros or blanks in FY-2009 column. FY-2012 Budget Request Rev by Category, Pg. 1 .00% Printed: 10-21-2010 FTE Summary by Program/Activity OSF Form BR-2 BRROOSO Agency: __~_90 Cosmetology Board Last Changed: 10-15-2010 FY-2009 FY-2010 FY-2011 FY-2012 FY-2013 Activty Nbr. and Name Actual Actual BI·TT-' u ....•....:__ •.......J. T":' ...••.. ..: __ •...... ...J 10 General Operations 12.5 12.5 12.5 12.5 12.5 l. Totals 12.5 12.5 12.5 12.5 12.5 2. FTE exempt from .limit 3. Limited FTE (line 1 - 2) 12.5 12.5 12.5 12.5 12.5 4. Legislated FTE Limit 16.0 16.0 16.0 5. No. of Passenger Vehicles 4 4 4 4 (See Instructions) % Chariqed lr' .&::.IO•.•...l.llLClL.O::::U. .I:;IOL...LLUClL.CU (~om 2009 .00% .00% .00% N/A Additional Comments: Vehicles are leased from DCS-Motor Pool If your agency will need a change in the amount of your legislated FTE limit for the upcoming fiscal year I please explain why the change is needed. N/A Explain any substantial change in the number of FTE's for FY- 09 to FY- 10 and FY- 10 to Budgeted FY- 11 . None Much of the state's workforce is comprised of experienced employees who will be eligible for retirement in the next three to ten years. Describe the workforce planning actions the agency is taking to identify and deal with the potential problem of losing skilled employees. N/A FY- 2012 Budget Request FTE Summary, Pg_ 1 BRR0030 Program Information Summary Printed ********* Agency: 190 Cosmetology Board ::.i-:':' FY-2010 Information $OOO's Priority Program Name & Description State $ Rev. Fd.$ Fed.Fds.$ 1 General Operations General Operating Procedures. o 646 2 Data Processing Data Processing needs for the agency. o 19 3 Inspection Program Inspect all Salons and Schools in State of Oklahoma. Totals: o 224 Conducting Exams. o 889 FY- 2012 Budget Request Total $ FTE o 646 8.0 19 224 o 889 Program Info, Pg 1 0.0 4.5 12.5 Agency: 190 Cosmetology Board Program Name: Licensing and InspectioD_-..OL.-tChoesmetology ProfessioD Last Changed: 10-19-2010 BRR0030 Printed: Program Information/Performance Measures 10-21-2010 Provide the statutory,,,refe-rencesfor this program? Title 59 Section 1~~.1-199.14 of The Oklahoma Statutes Please describe the purpose of this program, including a description of what you intend to accomplish. Protection of the Public. cosmetology hours, provide Inspect salons and schools, administer exams, register students for updated cirriculum. What are the benefits of this program? a. Directly to society: Timely and effective reporting of inspections and test scores will better serve and protect public & Licensees. b. To other agencies: Effective communication, resource for agency information and accomplish agency needs :.-;1 a more timely manner. . Please describe budget actions taken by agency management or by legislative actions that in:~eased or reduced funding for both FY-20l0 and FY-201l and discuss the programmatic impact of these budget changes: N/A Client Information: a. Description of Clients: Licensed Cosmetologists, Demonstrators, Manicurists, Facialists, Hairbraiders, Cosmeticans, Instructors, Private/Public Schools, Licensed Salons. b. Number of Potential Clients: 40,000 c. Number of Clients Served: 40,000 d. How are the Clients Served? Inspections, Testing, Licensure, License Renewals, Reciprocity from Foreign countries and other states, current curriculum, and online newsletters. Program GoalS/Performance Measures (PM): FY-2012 Budget Request Program Info, Pg 2 Program Name: Licensing and Inspecti~~f the Cosmetology .Profession Last Changed: 10-19-2010 BRR0030 Printed: Program Information/Performance Measures 10-21-2010 Agency: 190 Cosmetology Board Program Goals/Perform~n~eMeasureS(PM): (Cont) List your program performance goals and measures, include performance measures as well as the inputs, outputs,outcome measures and efficiency measures that describe how you accomplish your goals. Identify/ list in the following table, the appropriate yearly benchmarks you have reached in the past two years; hope to reach in the current year; and plan to reach in order to achieve the program goals in the next 2 years. Goal # Agency Goal 1 Public Protection- Maintain a strong Inspection program by creating uniform public protection practice for the licensing and regulation of the Cosmetology profession and occupa~ions. PM # Agency Performance Measure 1 Inspections Performance Measure Description The Oklahoma State Board of Cosmetology currently regulates 89 Cosmetology schools, approx. 5,400 salons, 3,000 students, and approx. 30,000 licensees. All salons are inspected at least two times annually and all schools are inspected at least four times annually. PM # Actual Budgeted Estimated 1 FY-2009 4800 4000 FY-2010 5900 6000 FY-2011 6100 FY-2012 6300 FY-2013 6500 Original Estimate PM # Agency Performance Measure 2 Violations Performance Measure Description A staff of Inspectors/Investigators and support staff handle all violations for approx. 5,400 salons and 89 schools licensed by the Oklahoma State Board of Cosmetology throughout the state. The agency also directs operations for dispute resolutions, serves hearing papers, prepares case hearings, while working with the Assistant Attorney General to prosecute violators as allowed by the Oklahoma Cosmetology Act. FY-2012 Budget Request Program Info, Pg 3 Original Estimate 168 150 150 175 150 150 150 BRR0030 Printed: Program Information/Performance Measures 10-21-2010 Agency: 190 Cosmetology Board Program Name: Licensing and Inspe~LLQn of the cosmetology Profession Last Changed: 10-19-2010 Program Goals/Perfo~e~ce Measures(PM): (Cont) PM # Actual Budgeted Estimated 2 FY-2009 FY-2010 FY-2011 FY-20l2 FY-20l3 PM # Agency Performance Measure 5 Complaints Performance Measure Description Review all complaints within one week of date of receipt, determine if there is lE,~p.land sufficient eviidence that exits to conduct an investigation and whether complaint )ertains to a matter within the authority of the Board. PM # Actual Budgeted Estimated 5 FY-2009 FY-2010 FY-2011 FY-2012 FY-2013 Original Estimate 85 80 80 80 80 80 80 Goal # 2 Agency Goal Examinations - Administer a sound and legally defensible examination that ensures minimum compentency at entry level of practice. PM # Agency Perfo~ance Measure 1 Measure Applicants Performance Measure Description Administe.r in-house practical examiniation to ensure compentency in knowledge of practice and safety measures and administer National written examination to ensure compentency in knowledge of theory, practical and safety measures. FY-2012 Budget Request Program Info, Pg 4 1 FY-2009 2282 2300 .FY-2010 2443 2500 FY-2011 2500 FY-2012 2500 FY-2013 2500 BRR0030 Printed: 10-21-2010 Program Information/Performance Measures Agency: ..190 Cosmetology Board Program Name: Licensing and InspectiQ~of the Cosmetology Profession Last Changed: 10-19-2010 Program Goals/Performe~ceMeasures(PM): (Cont) PM # Actual Budgeted Estimatf\d Original Estimate PM # Agency Performance Measure 2 Measure Passing Score Performance Measure Description Measure number of applicants who pass the practical and written examinations. Provide the schools with their students pass and fail rates on a quarterly basis in order to better serve those we regulate. PM # Actual Budgeted Estimated 2 FY-2009 2200 2000 FY-2010 2000 2000 FY-2011 2300 FY-2012 2300 FY-2013 2300 Original Estimate PM # Agency Performance Measure o Performance Measure Description PM # Actual Budgeted Estimated o FY-2009 FY-2010 FY-2011 FY-2012 FY-2013 Original Estimate FY-2012 Budget Request Program Info, Pg 5 Program Name: Licensing and InspecLLon of the Cosmetology Profession Last Changed: 10-19-2010 BRR0030 Printed: Program Information/Performance Measures 10-21-2010 Agency: 190 Cosmetology Board Program Goals/Performance Measures (PM) : :~J'" (Cont) Goal # 3 Agency Goal Reciprocity Programs - Increase the efficiency and effectiviness of the reciprocity program being more responsive to those we serve. PM # Agency Performance Measure 1 Applying for Reciprocity Performance Measure Description Review the credentials/paperwork of applicants applying for reciprocity from other states and foreign countires. Number of reviews. PM # Actual Budgeted Estimated 1 FY-2009 FY-2010 FY-2011 FY-2012 FY-2013 Original Estimate 916 900 SS4 900 SOO SOO SSO PM # Agency Performance Measure 2 Rules and Laws Performance Measure Description The Oklahoma State Board of Cosmetology shall review current rules and laws to ensure all reciprocity applicants are provided an efficent and effective transition into Oklahoma. Number of reviews. PM # Actual Budgeted Estimated 2 FY-2009 FY-2010 FY -2011 FY-2012 FY -20l3 Original Estimate 2 2 2 2 2 2 2 PM # Agency Performance Measure FY-2012 Budget Request Program Info, Pg 6 Program Name: Licensing and Inspection of the Cosmetology Profession Last Changed: 10-19-2010 BRR0030 Printed: Program Information/Performance Measures 10-21-2010 Agency: 190 Cosmetology Board Program Goals/Perfo~nceMeasures(PM): ;I~':' (Cont) PM # Agency Performance Measure 3 Granted Reciprocity Performance Measure Description Account for the number of applicants granted reciprocity from other states and foriegn countries. Number granted reciprocity. (Cont) . PM # Actual Budgeted Estimated 3 FY-2009 FY-2010 FY-2011 FY-2012 FY-2013 Original Estimate 916 900 667 900 500 500 550 Goal # Agency Goal 4 Develop Board, Staff, and Organizational infrastructures to accomplish strategic goals. PM # Agency Performance Measure 1 Educate Board Members Performance Measure Description Conduct orientation for new Board members while providing each member with a Board member manual. This will educate them to become a more effective member. Number of orientations. PM # Actual Budgeted Estimated 1 FY-2009 FY-2010 FY-2011 FY-2012 FY-2013 Original Estimate 2 2 2 2 2 2 2 PM # Agency Performance Measure FY-2012 Budget Request Program Info, Pg 7 Program Name: Licensing and Inspection of the ~metology Profes..si.on Last Changed: 10-19-2010 BRR0030 Printed: Program Information/Performance Measures 10-21-2010 Agency: .190 Cosmetology Board program Goals/Perfo~ance ·'Measures(PM): :tj..-r- (Cont) PM # Agency Performance Measure 2 Training and Education Performance Measure Description Train and educate all employees regarding organizational changes, while providing classes/training as needed for state government changes and certifications that rec~ire continuing education for management staff while maximizing resources in areas most needed. Number of employees trained. (Cont) PM # Actual Budgeted Estimate.d 2 FY-2009 FY-2010 FY-2011 FY-2012 FY-2013 Original Estimate 4 4 4 4 4 4 4 Goal # Agency Goal 5 Build intentional working relationships and effective partners with common interest groups. PM # Agency Performance Measure 1 Monitor Performance Measure Description Monitor trends and the scope of practice within the cosmetology industry. PM # Actual Budgeted Estimated 1 FY-2009 FY-20l0 FY-2011 FY-2012 FY-2013 Original Estimate 2 2 2 2 2 2 2 PM # Agency Performance Measure 2 Coordinate FY-2012 Budget Request Pregram Info, Pg 8 Program Name: Licensing and Inspection of the Cosmetology Profession Last Changed: 10-19-2010 BRR0030 Printed: Program Information/Performance Measures 10-21-2010 Agency: 190 Cosmetology Board Program Goals/Perform~?~eMeasures(PM): (Cont) Performance Measure Description Coordinate with related professional organizations on the state and national levels. Form a cooperative agreement with other state entities to meet the needs of the agency and those we serve. PM # Actual Budgeted Estimated 2 FY-2009 FY-2010 FY-2011 FY-2012 FY-2013 Original Estimat-~ 3 3 3 3 3 3 3 PM # Agency Performance Measure 2 Enhance Performance Measure Description Enhance Public awareness by providing a newsletter to all licensees and coutinious updates on our web site. PM # Actual Budgeted Estimated 2 FY-2009 FY-2010 FY-2011 FY-2012 FY-2013 Original Estimate 2 2 2 2 2 2 2 Goal # Agency Goal 6 Create more effective uses of technology PM # Agency Performance Measure 1 Online Renewal FY-2012 Budget Request Program Info, Pg 9 Program Name: Licensing and Inspection of the Cosmetology Profession Last Changed: 10-19-2010 BRR0030 Printed: Program Information/Performance Measures 10-21-2010 Agency: ..1.90 Cosmetology Board '. Program Goals/Perform~p,ceMeasures (PM) : (Cant) Performance Measure Description To establish and utilize an online renewal system to allow licensees to renew their cosmetology licenses. PM # Actual Budgeted Estimated 1 FY-2009 FY-2010 FY-2011 FY-2012 FY-2013 original Estimate oo o o o so 100 PM # Agency Performance Measure 2 Laser Grade Testing Performance Measure Description The Agency will provide laser grade testing to meet the demands of applicants desjcing a computer test with instant results. PM # Actual Budgeted Estimated - 2 FY-2009 FY-2010 FY-2011 FY-2012 FY-2013 0 0 0 0 100 Original Estimate 0 0 Discuss the consequences that would occur if this program did not exist. Lack of public protection and lack of service to the public and clients we serve. If this program is providing services that were not provided through this program prior to FY-2010 please describe those services here: N/A Discuss your process of reviewing alternatives for cost savings and efficiencies. FY-2012 Budget Request Program Info, Pg 10 Program Name: Licensing and Inspect~n of the Cosmetology Profession Last Changed: 10-1~-2010 BRR0030 Printed: Program Infor.mation/Performance Measures lO-21-20l0 Agency: 190 Cosmetology Board User Fees: ::Y' Discuss how much of the funding for this program is provided by user fees. If the fees charged for this program do not cover an appropriate amount of the costs of the program, describe the changes or types of user fees that should be considered. Describe any necessary waivers or special considerations. Provide appropriate comparisons to other fees charged by the private sector or other governmental entities providing the same or similar services: Does this program serve readily identifiable users? N/A Are the users able to pay for the services they receive? N/A Does the state require citizens to use this service? N/A If yes, do individual citizens otherwise benefit directly from the service? N/A Is the service targeted at low-income beneficiaries? N/A Do the states or municipalities charge for the service? N/A (If yes, please summarize their experience with charges) Are there any related services that could be offered on a fee-for-service basis? N/A (If any exist, summarize service and related benefits to users and public.) FY-2012 Budget Request Program Info, Pg 11 Supplemental Requests BRR0100 Printed: 10-21-2010 Agency: 190 Cosmetology Board $000'8 State State Total Personnel Appropriated Revolving Federal Funding (FTE) Priority Description qf Fu~ding Change Funding Funds Funds Chanqe8 Changes o n/a ::....:. o Total Changes o o o o FY-2012 Budget Request BR-40B:Supp, Pg. 1 Priority: _O~ Brief Description: n~/~a~~~~~~~~~~~ __~~~~~~~~~~~~ __~~~~~~~~~~_ Describe the purpose of this funding change, including a description of the problem that has resulted in a supplemental funding need. Describe what you intend to accomplish with this funding. Include a description of actions you've taken to dat~ to avoid the funding need . .;v.:.·:: Supplemental Requests BRR0100 Printed: 10-21-2010 Agency: 190 Cosmetology Board Last Changed: 10-15-2010 If the purpose of this funding change is to address a mandate, please specify whether it is a court ordered, state, or federal mandate, and include the appropriate legal reference and description. a. Type of mandate: Not a Mandate b. Legal reference: c. Description of mandate: Describe the other alternatives you reviewed as you were developing this proposal, including private sector solutions. Discuss changes in the workload that has precipitated this funding need. Show the anticipated workload levels compared to what has happened so far this year. For this funding request, list the positions needed, by job family descriptor. Include current and budgeted FTE for any existing positions assigned to this effort. Job Family Job Family Descri}2tor Activity Nbr. FY-20ll Budg:eted FY-20ll Additional Projected FY-20ll Need Total FTE's 0.0 0.0 0.0 For this funding request, provide the salary by position. Total benefits needed should be calculated and provided on one line. The total of this section will be posted to the Expenditure by Object table. Include actual and budgeted amounts for similar positions already funded for this program/initiative. Job Family Job Family Descriptor $OOO's FY-20l1 Budg:eted FY-2011 Projected Additional FY-20ll Need FY-2012 Budget Request BR-40B:S~pp. Pg. 2 BRR0100 Printed: 10-21-2010 Supplemental Requests Agency: ~90 Cosmetology Board Priority: _O~ Brief Description: n~/~a~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~_ For this funding zequeat; , pz ov.Lde the salary by position. Total"benefits needed should be calculated and provided on one line. Thetota1 of this section will be posted to the Expenditure by Object table. Include actual and budgeted amoun,t;.fso'r similar positions already funded for this program/initiative. Job Family Job Family DescriEtor $OOO's FY-2011 Bud.5l.eted FY-2011 Projected Additional FY-2011 Need Total Salaries Benefits for all positions o o Total o o o Provide the following expenditure and funding information. If this funding needs to be annuali~ed and continued in subsequent years, include the expanded request in the operating funding changes section. Expenditures by Object $OOO's Expenditure Category: FY-2011 Budgeted Salaries/Benefits Professional Services Travel Lease Purchase Equipment Pymts to Local Gov't Other Total FY-2012 Budget Request FY-2011 Additional Projected FY-2011 Need 0 0 0 0 0 0 0 0 0 0 0 0 BR-40B:~upp. Pg. 3 Priority: Q__ Brief Description: n::L/.::::a'----- _ Supplemental Requests BRR0100 Printed: 10-21-2010 Agency: 190 Cosmetology Board $OOO's FY-2011 FY-2011 Additional Budgeted Projected FY-201l Need 000 0 0 0 $OOO's FY-2011 FY-2011 Additional Budgeted Projected FY-2011 Need 0 0 0 Expn By Revenue Source ;:J.:'. Appropriated Revolving Federal Total Expenditures by Fund, Activity, & Subactivity Fund Activity Subactivity Nbr. Nbr. Nbr. Total Explain the following items included in the previous tables. Explain assumptions made and calcu~ ~tions of costs. Salaries/Benefits Professional Services Other Recurring Costs Explain funding sources, including details of any amounts that will be covered by federal or revolving funds (what federal program is providing the funding; are fee increases involved; etc.) FY-2012 Budget Request BR-40B:Supp. Pg. 4 BRR0140 Operations Funding Changes Printed: 10-21-2010 SUMMARY OF FY-2012 OPERATIONS FUNDING CHANGES Agency: 190 Cosmetology Board $OOO'S State State Total Personnel ;:)' .. Approp. Revolving Federal Fl.lnd.ing (FTE) Priority Description "of Funding Changes Funding Funds Funds Changes Changes n/a ~-<- 0 0.0 Total Changes: 0 0 0 0 0.0 FY-2012 Budget Request BR-40B, Pg. 1 Agency: 190 Cosmetology Board Last Changed: AUG-30-2010 BRR0140 Operations Funding Changes Printed: 10-21-2010 Agency Priority & Brief Description: --~n-/-~~------------------------------------------------------------- Justification for the,Fund:i,ngChange: Describe the purpose o£ this funding change. Include the following factors in your answer: what you intend to accomplish; benefits to the citizens of Oklahoma; short-term or long-term savings or cost effectiveness; and efficiencies that will result if funded. If the purpose of this funding change is to address a mandate, please specify whether it is a court ordered, state, or federal mandate, and include the appropriate legal reference and description: a. Type of Mandate: Not a Mandate b. Legal Reference: c. Description of mandate: Describe the other alternatives you reviewed as you were developing this proposal. Discuss how much of this funding request can be provided by user fees and describe the fee levels that should be charged. Discuss whether or not these services could be provided through vouchers, thus allowing the users maximum flexibility on choice of provider: Client Information: a. Description of clients: b. Number of potential clients: c. Number of clients that will be served: FY-2012 Budget Request BR-40B, Pg. 2 Agency: 190 Cosmetology Board Last Changed: AUG-30-20l0 BRR0140 Operations Funding Changes Printed: 10-21-2010 Agency Priority & Brief Description: --~n~/-a-----~~--------------------------------------------------------------- Justification for the,Fund~ng Change: (con't) Client Information: (con't) c. Number of clients that will be served: (con't) d. How are the clients served: Program Performance Measures: Describe how you do/will measure that program goals are met. List program goals'and measures. Include Performance Measures as well as the inputs, outputs, outcome measures and efficiency measures that describe how you accomplish your goals. Identify/list in the following table, the appropriate yearJ;' benchmarks you have reached in the past, hope to reach in the.current year, and plan to reach in order to achieve the program PM's in the next 2 years: FY-2012 Budget Request BR-40B, Pg, 3 Agency: 190 Cosmetology Board Last Changed: AUG-30-2010 BRR0140 Operations Funding Changes Printed: 10-21-2010 Agency Priority & Brief Description: --~-n-/-a--------------------------------------------------------------------------------------- Justification for the,!und_~ng Change: (con't) For this funding re~est, list the positions needed, by job family descriptor. Include cur~ent and budgeted FTE for any existing positions assigned to this effort: Job Family Job Family Descriptor Act. Nbr. FY-2010 Actual FY-2011 Budgeted New FTE/Changes to Budgeted Only FY-2012 Requested Baseline FTE Total FTE's: 0.0 0.0 0.0 For this funding request, provide the salary by position, for all positions needed. Total benefits needed should be calculated and provided on one line. The total of this section will be the amounts posted in the next table. Include actual and budgeted amounts for similar positions already funde~ for this program/initiative. Job Family Job Family Descriptor Total Salaries: $OOO's Baseline Payroll FY-2010 FY-2011 Actual Budgeted $OOO's New Payroll/Changes to Budgeted Only FY-2012 Requested Benefits for all positions: Total: o o o FY-2012 Budget Request BR-40B, Pg. 4 Agency Priority « Brief Description: ----n/-~-~----------------------------------------------------- BRR0140 Operations Funding Changes Printed: 10-21-2010 Agency: 190 Cosmetology Board Last Changed: AUG-30-2010 Justification for the,funding Change: (con't) For this funding req:uest, provide the following expenditures and funding information. Include the actual and budgeted information for existing programs you are wishing to expand through this request. Expenditure Category: Start-up Costs: Equipment Other FY-2010 Actual FY-2011 Budgeted $OOO's New Funding/Changes to Budgeted Only FY-2012 Requested $OOO's Baseline Total Start-up Costs Recurring Costs: Salaries/Benefits Professional Services Travel Lease Purchase .0 o o o o o Equipment Pymts to Local Gov't Other Total Recurring Costs o o o Total Costs o o o Fund # Act. # Subact. # FY-20l0 Actual FY-20ll Budgeted $OOO's New Funding/Changes to Budgeted Only FY-2012 Requested Funding by Fund, Activity, « Sub-activity $OOO's Baseline FY-20l2 Budget Request BR-40B, Pg. 5 Agency Priority & Brief Description: --~~n-/-a-------------------------------------------------------------- BRR0140 Operations Funding Changes Printed: 10-21-2010 Agency: 190 Cosmetology Board Last Changed: AUG-30-2010 Justification for the,Fund!j.ngChange: (con't) Expends. by Revenue Source: Appropriated Revolving Federal FY-2010 Actual FY-2011 Budgeted $OOO's New Funding/Changes to Budgeted Only FY-2012 Requested ::j:'- $OOO's Baseline Total Costs o o o Explain the following items identified in the tables above. Explain assumptions made andc",:'culations of costs. Start-up costs Salaries/Benefits Professional Services Other Recurring Costs Explain funding sources, including details of any amounts that will be covered by federal or revolving funds (what federal program is providing the funding; are fee increases involved; etc.) FY-2012 Budget Request BR-40B, Pg. 6 BRR0040 Printed 10-21-2010 Agency Income and Cash Flow Summary 379 Agency: 190 Cosmetology Board Last Changed: 10-15-2010 A. Beginning Cash Balance .;}.," B. l)Prior Yr Oblig: pyrl Xfers 2)Prior Yr Oblig: Other Oper C. Cash Available (A-B) D. Income to the Fund $OOO's FY-2009 FY- 2010 FY-2011 Actual Actual BWP 207 473 630 5 1 0 35 26 10 - 167 446 620 1,059 1,062 950 0 0 0 1,226 1,508 1,570 560 632 636 207 231 369 0 0 0 15 -15 -0 0 0 474 630 565 E. Appropriation Transfers F. Total Funds Avail (C+D+E) G. l)Curr FY Expend: Pyrl Xfer 2)Curr FY Expend: Other Oper H. Capital Outlay Expend. I. Net Activity in Accounts Payable J. Net Investment Activity with Treasurer K. Ending Balance (F-G-H+I+J) FY- 2012 Budget Request 565 565 950 1,515 636 500o 379 1,329 636 500 o 379 950 193 BR-30A, Pg. 1 BRR0040 Printed 10-21-2010 Agency Income and Cash Flow Summary Agency: 190 Cosmetology Board Last Changed: 10-15-2010 Income to the Fund: :U~'," $OOO's Receipt Code & Source FAYc-t2u0a0l9 FAYc-t2u0a1l0 FYB-W2P011 EsFtYi-m2a0t1e2d EsFtYi-m2a0.1t3ed 258 Other Professional 1,059 1,062 950 950 950 -- Total Income to the Fund 1,059 1,062 950 950 950 FY- 2012 Budget Request BR-30A, Pg. 2 Class Fund: 200 Bd Of Cosmetology Rev Fund Last Changed: 10-1S-2010 BRR0040 Printed 10-21-2010 Estimate of Income and Cash Flow - Agency Funds Agency: 190 Cosmetology Board Statutory cite (authority for the' fund): ::J~ .~ Purpose of the fund: Legal sources of income to the fund: Legal expenditures from the fund: $OOO's Cash Flow: FY- 2009 FY- 2010 FY-2011 FY-2012 ~Y-2013 Actual Actual BWP Estimated Estimated A. Beginning Cash Balance 207 473 630 565 379 B. l)Prior Yr Oblig: pyrl Xfers 5 1 0 2)Prior Yr Oblig: Other Oper 35 26 10 C. Cash Available (A-B) 167 446 620 565 379 D. Income to the Fund 1,059 1,062 950 950 950 E. Appropriation Transfers 0 0 0 -_. F. Total Funds Avail (C+O+E) 1,226 1,508 1,570 1,515 1,329 G. l)Curr FY Expend: pyrl Xfer 560 632 636 636 636 2)Curr FY Expend: Other Oper 207 231 369 500 500 H. Capital Outlay Expend. 0 0 0 0 I. Net Activity in Account Payable 15 -15 J. Net Investment Activity with Treasurer 0 0 0 0 K. Ending Balance (F-G-H+I+J) 474 630 565 379 193 FY- 2012 Budget Request BR-30B, Pg. 3 200 Bd Of Cosmetology Rev Fund Last Changed: 10-15-2010 BRR0040 Printed 10-21-2010 Estimate of Income and Cash Flow - Agency Funds Agency: 190 Cosmetology Board Class Fund: Comments or Explanation of any substantial change: ;:j.:.:. FY- 2012 Budget Request BR-30B, Pg. 4 Last Changed: 10-15-2010 BRR0040 Printed 10-21-2010 Estimate of Income and Cash Flow - Agency Funds Agency: 190 Cosmetology Board Class Fund: 200 Bd Of Cosmetology Rev Fund Income to the Fund: ::.,J.: -r. Receipt Code & Source FY-2009 Act ua1 _------='-=--=-='--- FY-20l0 Actual 258 Other Professional 1,059 Total Income to the Fund 1,059 FY- 2012 Budget Request 1,062 1,062 $OOO's FY-2011 FY-2012 FY-2013 -BW-P- Estimated Estimat-ed 950 950 950 950 950 950 BR-30B, Pg. 5 Printed: 10-21-2010 BRR0060 Agency Individual Fees Agency 190 Cosmetology Board Fee Name Statutory Reference ;:}.... Actual/Requested fee amount (actual amount charged) Summary Last Changed: Fee Name Fund No_ Total Collected: FY- 2012 Budget Request FY-2009 Actual Actual/Estimated collections $OOO's FY-2011 Estimated FY-2010 Actual FY.-2012 Estimated FY-2013 Estimated Individual Fees, Pg. 1 Printed: ********* BRR0070 Agency Group Fees Agency: 190 Cosmetology Board Reference Name for Group Fee Name Statutory Reference Actual/Requested fee amount |
Date created | 2011-06-09 |
Date modified | 2011-06-09 |