Roster verification : guidance for percentages of instructional responsibility during pilot year #1

              10 April 2013
Roster Verification
Guidance for Percentages of Instructional Responsibility During Pilot Year #1:
When teachers complete Roster Verification (RV), the simplest way to understand the process is to think through this sentence: “I taught Jimmy Smith during these months and am 25%, 50%, 75%, or 100% responsible for his instruction.”
Teachers should have professional conversations with their colleagues to determine how much instructional responsibility is shared in regard to Special Education students, Gifted and Talented students, or other students. Deciding on instructional responsibility percentages may need to take place with principals and/or administrative collaboration teams and should be determined before the RV window opens. These are proactive, professional conversations which will result in accurate reflections of who is ultimately instructing each student throughout the week.
FAQs:
1. What should a teacher do if a student began the year in a certain grade and then was moved up or down to a different grade level?
a. The first teacher should delete the student from his/her roster.
b. The second teacher, who is ultimately responsible for administering the OCCT or EOI, should then claim the student on his/her roster during the appropriate months.
c. Example: Mrs. Jones taught Sammy in a general education 5th grade class until he was moved up to Mrs. Brown’s 6th grade class in October. Mrs. Jones should delete Sammy from her roster. Mrs. Brown should claim Sammy from October-May at 100% of instructional responsibility.
2. What should the school do if a teacher left in the middle of the year and there is now a long-term substitute teacher in the classroom?
a. The long-term substitute can complete RV if his/her name is listed as the teacher. Value added analyses will then be for informational purposes only to inform the principal as to how students have grown under the substitute’s instruction. This could be extremely valuable information to the principal who is wondering whether or not to hire a permanent substitute.
b. A support team member could complete the RV process for the teacher who was replaced by the long-term substitute. Roster Verification should be completed using the appropriate months.
c. Example: Mr. White had major surgery in December and did not recover quickly. He was replaced on December 1 by a long-term sub named Mrs. Black. A support team member can complete RV for Mr. White, claiming the appropriate students during the